The Department of Student Affairs Administration (SAA) in Higher Education, in the College of Arts, Social Studies, and Humanities at the University of Wisconsin - La Crosse (UWL) invites applications for an Academic Department Associate. Offering three distinct master’s programs (M.S.Ed.), the department offers face-to-face, online, and blended cohort options. Since May of 2017, the department has also offered an online doctoral degree (Ed.D.). The department has a long history of providing students with the knowledge and skills to ensure their success in a variety of positions in higher education and student affairs. The department recognizes and values diversity in its faculty, staff, and students and commits to advocate for inclusion, equity, and social justice through teaching, research, and service.
We seek a colleague who will exercise discretion and independent judgment in matters of significance to the operations of the department. The ADA is responsible for the administrative matters internal or external to the department. Independently and with minimal supervision, the ADA is responsible for support in the following areas: policies and procedures, budgets and expenses, class scheduling and enrollment, management of administrative details of search and screen processes, management of administrative details of on-campus recruiting events for prospective students, and ongoing day-to-day operations of the department. The ADA must be able to work effectively under the direction of several department members, handle multiple priorities by prioritizing accordingly, and have effective oral and written communication. Support to all students, faculty, and staff members within the Department is expected. At total capacity, the department serves about 120 graduate students.
This is a .80 FTE position at 32 hours per week throughout the year. The normal workday will fall between the hours of 7:45 a.m. and 4:30 p.m. No evening or weekend work is expected.
Minimum of high school diploma.
Administrative support experience.
Demonstrated experience in the use of software including Microsoft Office Suite, email, and electronic calendars.
Demonstrated bookkeeping experience, especially pertaining to budget, travel, and procurement records.
Demonstrated ability to communicate clearly, respectfully, and effectively in face-to- face, oral, written, and electronic forms.
Excellent organizational and time management skills with an attention to detail despite interruptions.
Demonstrated ability to work independently and collaboratively, and set priorities to meet the demands of the position.
Demonstrated ability to use discretion and good judgment regarding confidential information.
5+ years administrative support experience.
Experience in higher education, particularly in the UW System
Associate degree or professional certification.
Office management experience.
Proficiency with software and web-based applications, Office 365 and UW System utilized software
Knowledge of budgets and inventory/record keeping.
Knowledge of and experience with procedures regarding purchasing
Willingness to maintain and enhance professional competencies by participating in professional development workshops, seminars, and training sessions, related to current position responsibilities.
Ability to meet and work effectively with people across multiple levels of the organization.
Appointment: 80% annual year
Closing Date: Open until filled.
First Review Date: July 22, 2019
Note: Electronic submission of application materials is required. For additional information about this position and to apply, please visit https://employment.uwlax.edu
Please contact the Search and Screen Chair if you have a special need/accommodation to aid your participation in our hiring process.
The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.
UW-La Crosse's diversity and inclusion efforts are guided by our adherence to Inclusive Excellence. We define Inclusive Excellence as “... our active, intentional and ongoing commitment to bridge differences with understanding and respect so all can thrive." The goals of Inclusive Excellence are to increase the retention of diverse faculty, staff and students while encouraging a campus climate that is inviting and welcoming to all. UW-La Crosse strives to promote acceptance of all facets of diversity from racial/ethnic diversity to diversity of thought and experience. UW-La Crosse ranks 6th nationally among the Top LGBTQ-Friendly Colleges for 2018-19 by AffordableCollegesOnline.org (ACO).
For more than a decade UW-La Crosse has been named one of Kiplinger’s 100 Best Values in Public Universities and has appeared prominently on the U.S. News & World Report list of “America’s Best Colleges” for more than 15 years, and is ranked #4 on its list of the Best Regional Public Universities in the Midwest.
With a student population of roughly 10,500, the university offers 91 undergraduate programs, 21 graduate programs, and 2 doctoral programs in the following colleges: Liberal Studies, Science and Health, and Business Administration, including the School of Arts & Communication and the School of Education, Professional and Continuing Education. There are over 600 full-time faculty and instructional academic staff, 75 percent of whom hold terminal degrees. UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 83 percent, graduation rate (degree within six years) of 70 percent, and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and university leadership to outstanding graduation rates.
UW-La Crosse’s strategic plan Sustaining Excellence continues to move our community forward through its four pillars: increasing community engagement, achieving excellence through equity and diversity, investing in our people, and advancing transformational education. More information about the ongoing work of Sustaining Excellence is available at www.uwlax.edu/info/strategic-plan.
The UW-La Crosse campus is nestled in a residential area of the City of La Crosse (pop. 52,000) located in western Wisconsin. The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between. Abundant water, woodlands and varying terrain provide ample opportunities for year-round outdoor recreation. Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small town living with larger city benefits. Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports and recreation.
UW-La Crosse is proud to be an equal opportunity employer. We strive to recruit, develop, and retain the most talented people from a diverse candidate pool, and we encourage applications from persons with varied backgrounds and perspectives. In support of the Wisconsin Veteran Employment Initiative we encourage veterans and veterans with disabilities to explore employment opportunities at UW-La Crosse.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. A pending criminal charge or conviction will not necessarily disqualify an applicant. In compliance with the Wisconsin Fair Employment Act, UW-La Crosse does not discriminate on the basis of arrest or conviction record.
The University of Wisconsin-La Crosse (UWL) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UWL fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UWL is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.