Teachers College seeks a dynamic, energetic, and innovative individual to join our team as the Registrar. Reporting to the Vice Provost of Enrollment, the Registrar is a key figure who plays an integral role in enrollment services. The position is responsible for the leadership and management of all administrative, operational, and technical functions within the Registrar's Office, including Room Reservations and the Office of Doctoral Studies. The incumbent will oversee the security, collection, and dissemination of student academic records; production of course calendar and process of student registration and enrollment; activities related to degree audit, conferral, convocation, and commencement; development and implementation of the academic calendar; management of classroom scheduling and room inventory; and play a lead role in the development of the College Catalog.
The Registrar will maintain the highest standards of integrity for all student records. S/he will remain abreast of best practices within the regulatory environment and commit to further improve policy and practice, in relation to the College’s mission and strategic plan, within the area of the Registrar for the College.
Overall responsibility for the maintenance and integrity of all student academic records (degree, non-degree, and non-credit). Implement and enforce the College’s policies and protocols regarding the use, dissemination, integrity, security, and privacy of student information and ensure compliance of all applicable federal and state laws and regulations, including FERPA. Provide oversight on data management and integrity of student information including demographics, grades, academic history, registration and graduation. Coordinate with other administrative offices to develop and maintain protocol for college-wide data integrity standards.
Strategically leads and manages all key functions of the Registrar:
Issuance of diplomas and transcripts, enrollment verifications, and degree award verifications for current and former matriculated students. Provide the same level of service for non-credit and continuing education students seeking records pertaining to certificates of completion and attendance.
Submission of data to the National Student Clearinghouse.
Manage degree audit process for graduating students.
Manage, direct and plan all registration activities including in-person, and web registration. Supervise cross-regulation procedures and policies with affiliated institutions: Columbia University, Barnard College, Union Theological Seminary, Jewish Theological Seminary and universities in the New York Interuniversity Doctoral Consortium.
Oversee the master schedule of classes, oversee assignment of classrooms, maintain room inventory for classes and manage the room scheduling software.
Provide leadership in the technological applications and information management for student information. Oversee the student modules of the BANNER student information system for registration and academic records and other college needs. Work with the other offices to coordinate data information for institution wide goals.
Collaborate with Internal and External Stakeholders
Advise student and faculty on student and academic matters. Provide information and guidance on all issues related to registration, academic records, graduation, grades, etc.
Plan and coordinate College procedures and policies with other student service offices such as Admissions, Financial Aid, Student Affairs, Student Accounts, Office of Doctoral Studies, Continuing Education, and Enrollment Services as well as with the academic departments and programs to facilitate a favorable student experience at TC.
Maintain the College’s Catalog; provides College-wide leadership and direction for the yearly updating process.
Represent the Registrar's office in all matters as necessary College-wide. Work with other managers on policies and procedures. Serve on numerous College-wide committees.
Supervise daily operations with in the Office of the Registrar, Room Assignments and Doctoral Studies:
Systematically review all processes both paper-driven and technologically enhanced. When applicable, apply more efficient approaches by utilizing automation.
Supervise professional staff of 6 and union staff of 8.
Ensure a welcoming and student service/customer service focus and commitment
Manage department operating budgets
Other duties as assigned and needed.
A Masters Degree in a Related Field.
5-10 years of experience at the Associate Registrar Level in a large, complex and comprehensive institution.
Willingness to go above and beyond and work extended hours as needed.
Demonstrated experience in change management, especially in large-scale, College-wide projects.
Experience as a functional lead with Student Information Systems, preferably Banner
Ability to consult and collaborate with administrative and faculty colleagues to develop and/or refine policies and procedures.
Ability to train staff and faculty on academic policies.
Preference given to candidates with a doctoral degree in a related field.
*For consideration a Resume and Cover Letter required upon submission of your application.
Internal Number: 504945
About Teachers College, Columbia University
Teachers College, Columbia University, is the oldest and largest graduate school of education in the United States, and also perennially ranked among the nation's best. Its name notwithstanding, the College is committed to a vision of education writ large, encompassing our four core areas of expertise: health, education, leadership and psychology.