The Clinical Data Coordinator is responsible for coordinating Physician Assistant (PA) student rotation schedules and credentialing students at the offices, hospitals and surgery centers they may be assigned to for their clinical training. The position manages databases for student clinical rotation scheduling, students’ patient encounter logging and other information as required by the Accreditation Review Commission on Education for the Physician Assistant, Inc. (ARC-PA). The position reports to the PA Program Director.
Essential Duties and Responsibilities
Support Directors of Clinical Education with information about students, clinical training sites and preceptors
Perform rotation credentialing for each 6-week core rotation and for each 4-week elective rotation
Serve as a liaison for students, preceptors, site coordinators, and Information Technology
Manage RMS database – including student rotation assignment and scheduling, preceptor availability and site information
Manage Typhon database – including adding students, and adding and connecting preceptors with sites; performing archival tasks annually
Manage clinical rotation sites in the ARC-PA portal
Assist with additional projects and events as necessary
Other duties as assigned
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The individual must be professional in interacting with internal and external contacts while being highly organized, accurate, and detail oriented. The individual must possess good oral and written communication skills, as well as the ability to work well under pressure while managing large volumes of work. The individual must be a self-starter and able to maintain the confidentiality of student, faculty, and clinical preceptor information.
Education and/or Experience
High school diploma or GED and 3-5 years’ administrative support experience required. Bachelor’s degree preferred. Experience working in a team and customer service oriented environment. Excellent written and verbal communication skills.
Computer proficiency in MS Office (Word, Excel, Outlook, Access, PowerPoint). Ability to use mail merge function of Word. Ability to customize excel spreadsheets to create routine reports. Ability to learn new computer software as needed for this position, i.e., Typhon and RMS, including the ability to create required reports with Query Builder (a function of RMS). Canvas and database management experience desired.
Ability to read, analyze, and interpret documents such as credentialing forms for student rotations, and excel spreadsheets. Ability to communicate effectively via email and phone with students, preceptors, personnel at sites, faculty, and staff. Ability to occasionally present topics to large groups of students.
Ability to apply common sense understanding to create and carry out instructions furnished in written, oral or diagram form. Ability to anticipate and deal with problems that have multiple variables and effectively determine solutions.
Ability to add, subtract, multiply, divide all units of measure using whole numbers, common fractions, and decimals. Ability to compute percent, average (mean), totals and interpret excel documents and bar graphs.
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is occasionally required to stand, walk, use hands to handle or feel and reach with hands and arms. The employee is frequently required to sit, talk and hear. The employee must occasionally lift and/or move up to 10 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level is usually low.
Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veterans status, in accord with 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke-Free Illinois Act (410 ILCS 82/).
About Midwestern University
Midwestern University's historical and sustaining philosophy dedicates the institution and its resources to the highest standards of academic excellence to meet the educational needs of the healthcare community.