The Public Service Library Specialist Position focuses primarily on the oversight of the Special Collections Reading Room while interacting with the other Departments in Special Collections: Archives, Books, and Manuscripts. The position requires staffing the Reading Room (20 hours/week); answering reference requests from outside researchers on a timely basis; managing digital and photographic reproduction requests; assisting with the paging of materials for researchers; substantial knowledge and proficiency of the Special Collections shelfing system (e.g. shelf reading by Library of Congress schemes, Dewey system, file systems for arrears (books, manuscripts, archives, in-process materials, etc.); proficiency for online searching within Searchworks and specialized databases particular to Special Collections (e.g. the online locator guide, accessions log, etc. to verify paging requests and for locating materials with unique location codes; understanding the Approval system to confirm patron paging requests; maintaining item location and paging records as well as understanding the need for high security with the circulation of materials through the Reading Room; experience and knowledge with regard to the physical handling of rare books, manuscripts, archives, historical objects, photographs, prints, etc. for both physical transport to off-site storage facilities, the Redwood City Campus, and within the Reading Room.
Facilities and Financial, including job duties such as:
Manage daily operations of a library unit to include circulation, serials, acquisitions, course reserves, catalog maintenance, public services; ensure sufficient staffing during all open hours
Participate in the development, implementation and interpretation of policies concerning the organization, circulation and care of the collection
Public Interaction, including job duties such as:
Work the Reading Room desk approximately 20 hours/week, requiring knowledge of materials and how to handle materials, as well as directing researchers/patrons to appropriate collections that are relevant to their research needs.
Materials Processing , including job duties such as:
Set up procedures and oversee materials processing work
Supervision, including job duties such as:
Hire, train, supervise, evaluate and schedule staff and student assistants
Review/Approve time cards
Collection Maintenance, including job duties such as:
Plan and supervise work associated with collection shifts and transfer of materials
Reference, including job duties such as:
Answer directional and informational questions and assist users with ready and basic reference questions
Instruct users in the use of the library catalog, databases, and other information resources
Computing Support, including job duties such as:
Use on a daily basis common computer programs such as word processing, spreadsheets, Web browsers, and email
Use library content management system software
Supervise the unit's Expert Partner or perform the duties of Expert Partner, providing first-level technical support for the unit
Project Focused Work, including job duties such as:
Coordinate and perform a wide range of activities throughout a variety of digitization workflows for library materials
Maintain or assist in the development of bibliographies or organized research tools, (e.g., databases or a suite of web pages, as well as written documents associated with research activities)
Serve on library committees or groups as required or needed
Minimum Education and Experience Required
Bachelor's degree plus three or more years of experience in an academic library, or equivalent combination of education and relevant experience.
Minimum Knowledge, Skills and Abilities Required
Experience with direct interaction with patrons
Demonstrated interpersonal and organizational skills
Able to apply judgment in choosing procedures and evaluating alternatives
Demonstrated ability to perform detailed tasks accurately and efficiently
Demonstrated ability to be flexible and work well under pressure
Record of excellent attendance
Experience using or ability to learn one or more library automated systems
Knowledge of or ability to learn Library of Congress call number systems
Proven track record with handling complex procedures from beginning to end.
Experience in library acquisitions or copy cataloging.
Experience in searching online catalogs/databases
Experience working in an academic or large public library system
Demonstrated supervisory experience in complex environments
Proven experience in day-to-day oversight of a highly variable workplace
Exhibit strong analytical skills
Proven ability to apply sound judgment and seek constructive solutions to problems
Skilled in dealing with financial systems and managing budgets for materials and personnel
Background in managing projects with help from individuals and as part of a team
Ability to take initiative, plan and prioritize work, and meet deadlines
High degree of comfort in the use of computers in a networked environment for word processing, spreadsheets, database management, financial systems, and communication.
Demonstrated ability to learn and synthesize new information quickly
Ability to communicate effectively in oral and written English
Ability to push a cart weighing up to 650 lbs. that requires an initial push force up to 70 lbs.
Ability to work in an environment that is dusty and or moldy
Ability to lift books that are up to 10 pounds and lift boxes up to 40 lbs.
Ability to kneel and reach
Must be able to stand for many hours
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.
Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Job Code: 1734
Job Grade: F
Location: University Libraries, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.