At Boston Children's Hospital, success is measured in patients treated, parents comforted and teams taught. It's in discoveries made, processes perfected, and technology advanced. In major medical breakthroughs and small acts of kindness. And in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed Allergy & Immunology team and discover how your talents can change lives. Yours included.
*** This position is part time, 30 hours per week ***
This Sr. Administrative Associate will be responsible for:
Processing reimbursements and handles the Accounts Payable for the department.
Collecting, organizing and preparing information, documents and other materials required for preparation of annual budget, grant applications and submission of grants.
Leading and directing provision of administrative support services for department. Recommending, implementing and maintaining internal office systems and procedures. Recommending and assisting in development and implementation of departmental administrative policies and procedures.
Monitoring and maintaining department recordkeeping systems, including highly sensitive and/or critical administrative and financial data. Overseeing input of information into computer databases and spreadsheets, monitoring data validity and compiling, printing and distributing periodic reports and other information as needed.
Monitoring and reconciling budget reports and department expenses, researching and resolving errors or discrepancies.
Preparing, verifying and monitoring departmental payroll and maintaining related records. Monitoring employee review dates, terminations and other personnel actions and initiates required forms and documents. Initiating, routes and tracking administrative forms such as purchase orders, payment requisitions and physician reappointment forms.
Coordinating administration of departmental fellowship and/or residency programs, training grants and related programs. Collecting, preparing, routing and tracking required appointment, credentialing and licensure documents. Compiling and maintaining related files and records.
Planning, preparing and organizing logistics for seminars, conferences and other programs or events.
Scheduling appointments and meetings and maintaining supervisor's calendar. Reserving meeting locations, ordering needed supplies and services and preparing agenda and other materials. Preparing travel arrangements, including airline reservations and hotel accommodations, as necessary.
Monitoring and maintaining department supply inventory and computer equipment. Authorizing purchase of departmental supplies and equipment repair services within established budget allocations.
To qualify, you must have:
The level of knowledge typically acquired through completion of two years of occupationally-specific education or an Associate's degree in business or a closely related field and three to four years of previous experience.
The analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
The ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
Boston Children's Hospital offers competitive compensation and unmatched benefits.
Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability
Internal Number: 2868333
About Boston Children's Hospital
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.