Reporting to the Director of Research Administration, the Grants Manager will be responsible for managing an independent research portfolio of senior faculty members with a wide range of complex research projects. The main responsibilities will include pre and post award management, with emphasis on grant submissions as well as financial reconciliation, planning and projection across the assigned accounts in accordance with departmental processes. The successful candidate will be responsible for ensuring compliance with Federal, sponsor and institutional regulations such as attestations, effort certifications, salary allocations, cost transfer requirements, etc. The candidate will also assist in managing the operational funding of the Motor Neuron Center, with respect to space, facilities, overhead and center operations costs and revenues.
Pre-Award Management - 30% - Assist investigators and faculty with identifying appropriate funding sources. - Developing time lines for grant submission and reviewing grant submission guidelines. - Developing budgets and completing administrative paperwork. - Ensuring internal and external administrative systems are managed and completed. - Review of all administrative and submission paperwork. - Liaising with central offices to ensure timely grant application review and sign off - Ensure grant applications are submitted in a timely manner.
Reporting and Record Keeping - 5% - Maintaining internal records. - Developing and updating record keeping systems for grants administration. - Developing proxy budget for budget projections.
Operational Management - 15% - Monthly reconciliation of operational spending and revenue for the Motor Neuron Center (MNC), including gifts and unrestricted accounts to ensure the overall financial sustainability of the MNC, as well as the sustainability of the individual labs. - Work with the development office to set up new gifts and philanthropic efforts. - Tracking and monitoring the space and equipment of the MNC center, as well as the associated expenses.
Post Award - 45% - Monthly budgeting, projecting and reconciling research finances. - Reviewing and setting up sub-award agreements. - Managing and coordinating the proper set up of research grants and contracts. - Ensuring research funding is allocated and spent in accordance with all applicable guidelines. - Managing and coordinating effort and salary allocations across research and discretionary accounts. - Reviewing and approving all expenses, including requisitions, Purchase Orders (POs), P-cards and Travel & Business Expense Reports (TBERS). - Managing the award close out process with liaising departments. - Assisting faculty with progress report and necessary compliance documents.
Other duties as assigned - 5%
Requires a bachelor's degree or equivalent in education,training and experience, plus three years of related experience.
Knowledge of accounting and grants management best practices is required. The individual must possess strong multi-tasking skills and be able to organize and prioritize independently based on competing timelines.
Advanced knowledge of sponsors and sponsor requirements is preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 500953
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.