Location: Bowling Green, KY Category: Staff Posted On: Wed Jun 19 2019 Job Description:
Purpose of Position
The Office Coordinator position prepares financial transactions of a difficult nature that require a high degree of initiative, accuracy, judgment and knowledge as necessary to support the administrative operations of the Global Learning & International Affairs unit.
Primary Duties and Responsibilities
Provide excellent customer service to all internal and external constituents
Reconcile all purchasing cards for the units (approx. 60)
Prepare and track interoffice financial transfers, including grants, foundation account purchases, reimbursements and scholarships
Maintain all financial and budgetary records for the unit in order to accurately document financial activities
Bill student accounts (tuition, fees, insurance)
Apply scholarships to student accounts
Pay vendor invoices and purchase needed items through TopShop
Generate financial reports from Banner and Infoview,
Enroll students in insurance and pay vendor
Process travel vouchers for traveling staff
Prepare staff reimbursements
Secondary Duties and Responsibilities
Maintain office inventories, including phones, computers, and general supplies
Packing and shipping documents
Provide direct administrative support to GLIA team members
Receive and distribute mail, correspondence and reports in a timely manner
Other duties as assigned
Knowledge and Skills Considered Essential for Success:
Organized and detail oriented
Ability to independently prioritize and multitask
Ability to calculate mathematic functions
Ability to review and understand data
Experience and command of Excel
Demonstrated written, verbal, and interpersonal communication skills with strong customer service for both domestic and international individuals
Ability to concentrate and focus on computer applications for a period of 2-4 hours
Computer literacy and proficiency to include Microsoft Office Suite
Two-year post secondary education, plus 2 years related administrative experience
Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.
Western Kentucky University does not discriminate on the basis of race, color, ethnic origin, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices in accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990.
Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO) at (270) 745- 5121, a minimum of five working days in advance.
Western Kentucky University (WKU) prepares students of all backgrounds to be productive, engaged, and socially responsible citizen-leaders of a global society. The University provides research, service and lifelong learning opportunities for its students, faculty, and other constituents. WKU enriches the quality of life for those within its reach.