Middlebury Institute of International Studies at Monterey HR Assistant
Posting Number: S01286 Full-time/Part-time: Part-time Typical hours per week: 18.75 Regular, Temporary or Term: Term Anticipated end date: 12/23/2019 Benefits Eligible?: No Hourly/Salaried: Hourly Hiring Minimum: $18.14/hour Band/Level: Operations 3 Department: Human Resources Location: MIIS at Monterey Main Campus Hire contingent upon successful completion of the following post-offer screening: Criminal Background check
Position Summary: Under the supervision of the Human Resources Manager, the Human Resources Analyst provides general customer service and administrative support (primarily timesheet/payroll processing) to the Human Resources Department. This is a part-time (.5 FTE) staff position.
Responsibilities Essential Functions: Maintains confidentiality and delivers excellent customer service. Develops and maintains effective communication and a positive working relationship with all managers, faculty and staff to ensure that HR is meeting their needs; works cooperatively with others and accepts direction from supervisors. Acts as administrator/facilitator for HRIS/payroll system in coordination with Payroll Practitioner and Middlebury College counterparts. May calculate and process special checks; reviews, edits and makes corrections and adjustments. Responds to employees' questions and concerns pertaining to human resources, employment, and compensation. Proficiency within HRIS system. Assists with special projects for the HR Department. Coordinates with Graduate Assistants on HR related projects as deemed appropriate. Acts as back-up to the HR Coordinator Assists with receptionist duties for the Human Resource Department. Maintains an organized front office and lobby area. Performs general office administration duties to include: word processing, maintaining records and files, and mailing. Answers telephone, receives and distributes mail, sorts and files documents, responds to general inquiries, helps resolve customer questions. Performs other duties as requested.
General Responsibilities: Performs other duties as requested.
Qualifications Education: A Combination equivalent to two years college-level coursework, preferably in business, office management, or related field, and two years administrative office experience.
Knowledge, Skills and Abilities: Knowledge of state and federal employment laws. Commitment to customer service. Ability to understand, interpret and apply employment laws, regulations, and policies. Computer proficiency necessary. Excellent oral, written, and interpersonal communication skills. Attention to detail, advanced record keeping skills; ability to compile, track and present statistics accurately. Willingness and ability to adapt to changing technologies and systems. Willingness and ability to comply with Institute policies, procedures, and mandates. Ability to manage multiple tasks in a fast-paced, stressful environment effectively and within deadlines.
Experience: Prior Human Resources experience and PHR certification highly desirable.
Physical Demands: The Middlebury Institute of International Studies at Monterey maintains a smoke-free workplace and complies with the Federal Drug-Free Schools and Communities Act and Drug-Free Workplace Act. Position requires light to moderate physical effort; periodic handling of lightweight parcels or supplies; ability to work at computer keyboard for extended periods of time.
Open Until Filled: Yes
Special Instructions to Applicants: To apply, complete an online application and attach all required documents.
Applicant Document Required Documents 1. Cover Letter 2. Resume/C V
About Middlebury Institute of International Studies at Monterey
The Middlebury Institute of International Studies at Monterey, a graduate school of Middlebury College, provides international professional education in areas of critical importance to a rapidly changing global community, including international policy and management, translation and interpretation, language teaching, sustainable development, and non-proliferation. We prepare students from all over the world to make a meaningful impact in their chosen fields through degree programs characterized by immersive and collaborative learning, and opportunities to acquire and apply practical professional skills. Our students are emerging leaders capable of bridging cultural, organizational, and language divides to produce sustainable, equitable solutions to a variety of global challenges.