This position provides executive level support to leaders in the Office of the Senior Vice President of Finance to include support for the Treasurer's and Finance office. Responsible for managing the administrative needs of the VPs, as well as other senior leaders, to ensure that their time is effectively allocated and that they have the information and materials needed to advance the priorities of their offices. Provides a comprehensive range of support services to ensure the overall efficiency of the Office of the SVP. Responsibilities will be heavily focused on providing calendar management and project support, preparation of reports, and presentations. The individual may also join meetings to take minutes and follow-up on action items. Additional responsibilities will also include arranging travel, submitting invoices for payment, serve as delegate for time tracking, and preparing expense reports. The position will also support the contract management process and ensure that contracts are signed by leadership.
Executive Assistant will also assist Manager of Administration on division-wide projects and events on behalf of leadership.
This position handles a high degree of confidential information including but not limited to correspondence, personnel documents, and financial information.
This position requires that the Executive Assistant must have the flexibility to work before and after regular hours from time to time depending on the needs of the Office of the SVP of Finance.
This position is on a small, collaborative team with high expectations for performance.
Bachelor's degree preferred, masters degree a plus. Minimum of 3-5 years of administrative experience, preferably in an executive setting. Applicant must be a self-motivated worker who can anticipate problems and demonstrate significant independent judgment. Detail oriented; high level of attention to accuracy and completeness required. Strong communication and influencing skills. Must have excellent computer skills including, Microsoft Office (Word, Excel, PowerPoint and Outlook). Database and web skills would be a plus. Superior skills balancing individual and collaborative responsibilities in a fast-paced and dynamic environment. Individual must be extremely flexible, adaptable, patient when needed, and capable of establishing priorities and time lines.
Criminal Background check is required
Requisition Number: STFR005545
Internal Number: 61961
About Northeastern University
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.