The Assistant to the Vice President will provide professional administrative, budgeting, research, writing, and editorial support and will ensure fluent, daily operations within the Department of City and Community Affairs. This work includes managing the Vice President's calendar, screening calls, scheduling meetings, and organizing business travel. The Assistant will draft correspondence, briefings, memos, and other documents for the Vice President, and proofread documents when requested. The Assistant will prepare itinerary and event information and will also make the Vice President's travel arrangements, including processing and tracking travel expenses. The Assistant will also work with the Vice President on any other administrative, community, and research projects as they arise. The Assistant will also track the community benefits program, both monetary and space, which will include the processing of all invoices. The Assistant will also work closely with other members of City and Community Affairs, Senior Leadership, and their support staff.
Bachelor's degree required. Must have 2-4 years of prior experience in an administrative position, with demonstrated experience in a dynamic and challenging work environment. In this fast-paced office, the successful candidate will be extremely adept at planning and prioritization, tactful communication, and will possess a strong organizational background along with the ability to be flexible, professional, and creative in responding to requests with a very short turnaround. Must have the ability to work independently and be flexible. Accomplished writing and editing skills required. Must have demonstrated reliability, proficiency in interpersonal, organizational, and communication skills, including the ability to analyze problems and identify solutions. Must be proficient at social media, and strong administrative and computing skills are essential. Must be able to understand complex material to communicate effectively and must demonstrate sound judgment with confidential information/issues.
50%- Provide professional, administrative, research, budgeting, and editorial support for the Vice President. Ensure fluent, daily operations within the office. Includes managing the Vice President's calendar, scheduling meetings, and responding quickly and efficiently to schedule changes. Draft correspondences, briefings, memos, and other documents for the Vice President, and proofread documents when requested. The Assistant will work with the Vice President and staff on any other administrative, community, and research projects as they arise. Effectively manage the operational budget of the Department. The Assistant must familiarize themselves with other members of Senior Leadership and their assistants. Be knowledgeable of local elected officials and what is happening in the surrounding communities.
20%- Plan and manage a broad range of events, including campus-wide events and partnering with local organizations. Responsibilities include planning, managing, and executing event logistics such as preparing timelines and budgets. Effective communication and follow up with campus and community partners is imperative.
10%- Attend numerous off-hour meetings and events, including Community Task Force meetings, and other activities that are sponsored or hosted by the Department of City and Community Affairs.
10%- Prepare itinerary and event information, and when needed, will also make Vice President's travel arrangements, including processing and tracking travel expenses.
5%- Track all Community Benefits, including space and monetary requests, as well as processing all of the invoices.
5%- Assist in maintaining department website and social media networks. Be available to assist the rest of the Department with daily operations and events, as needed.
Requisition Number: STFR005520
Internal Number: 61777
About Northeastern University
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.