A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Applicants who do not meet these requirements will not be considered.
The Horace H. Rackham Graduate School is the home of graduate education at the University of Michigan. More than 8,200 students are enrolled in Rackham's 108 Ph.D., 100 master's, and 38 certificate programs situated within the schools and colleges of the University of Michigan. The Rackham community of scholars, researchers, students, and staff is engaged in the creation of new knowledge, new discoveries, and in the formation of our future leaders. The School is an international leader in the development of best practices for graduate education. Further, Rackham is strongly committed to diversity and inclusion as a means of achieving and sustaining excellence.
The Budget & Accounts office strives to be consistent partners within the Rackham Graduate School by delivering timely, accurate and effective financial support. We are seeking a highly responsible, self-motivated, detail-oriented Financial Specialist Intermediate to deliver the highest level of excellence and professionalism as a key member of the finance team. This position will report directly to the Business Manager and assist with reporting and analysis.
Because we are committed to diversity, we aspire to develop and nurture the individual and collective skills to recognize, celebrate, and deploy difference as a path to engagement, innovation, and the generation of new ideas and knowledge.
Responsibilities include but are not limited to:
Process journal entries, request fund transfers, and recommend budget changes, as appropriate, for both Rackham Graduate School and ADVANCE. Create purchase orders, vouchers and requisitions for payment of invoices. Review travel and expense reports, CONCUR reports, and Non-PO requests for appropriateness when supervisor is not available. Process account receivables invoices to external organizations and/or foundations for graduate student support funding. Process monthly Facilities services unit billings, with respect to room rentals, utilizing information provided by Facilities Room Scheduler.
Assist finance team with reconciling administrative, student and sponsored fund financials. Monitor Rackham Graduate School and ADVANCE funds for unusual activity and take corrective action as needed. Complete ad hoc financial reports, analysis and projects using M-Reports and Business Objects to assist PI’s, Asst/Assoc Deans and Directors/Managers with financial management.
Oversee and process Rackham cost share commitments for sponsored awards, with final approval by Administrative Director, ensuring the appropriateness of Rackham Graduate School’s commitment on PAFs to be submitted to sponsors.
Process journal entries to fund Rackham Graduate School’s commitment for sponsored awards, as requested by administrators, reviewing for proper approval, appropriateness and accuracy. Assist PI’s in the development and submission for grant proposals. Prepare budget projections, re-budgets and other post award requests.
Serve as a liaison between the Business Office and Shared Services to resolve procurement and accounts payable issues. Assist with data compilation for annual reports regarding graduate program financial aid. Assist in the development, updating and implementation of administrative policies and written procedures. Attend pertinent meetings/research forums to maintain knowledge of sponsor and university guidelines and processes.
Perform as an effective member of the work group. Maintain a positive attitude when confronted with difficult situations. Always be fact based and research matters thoroughly before responding back to inquiries. Expand knowledge of Rackham policies and procedures. Develop more enhanced relationships with other units within the Rackham organization.
Continue to improve skills and expand knowledge for continued growth. Regularly attend University and College meetings, trainings, workshops, etc. Actively participate by assuming leadership or contributing roles on committees, working groups, focus groups, and/or task forces. Gain understanding of Rackham structure and organization.
Bachelor’s degree in accounting, business administration, or related field or equivalent combination of education and work experience; 2-3 years of relevant work experience.
Knowledge of accounting principles and applications. Knowledge of federal funding guidelines and University policies and procedures related to sponsored research.
Experience in developing budgets and completing variance analysis. Experience with purchasing, budget review and reconciliation; experience with sponsored research and the post-award accounting process. Demonstrated positive work ethic and strong sense of teamwork/problem solving with co-workers as well as ability to work independently.
Excellent oral and written communication skills. Excellent interpersonal skills. Demonstrated ability to build collegial relationships with faculty and staff within the Graduate School and across the University and the ability to work with a wide range of people who represent our diverse and multi-cultural society. Experience developing, documenting, and implementing procedures. Demonstrated proficiency with current computer technology and applications including Microsoft applications (Word, Access and SharePoint), Google email and collaboration tools, Peoplesoft/Oracle, and Concur Travel and Expense system. Advanced knowledge of and demonstrated proficiency in Excel including the use of formulas, tables, charts, graphs and filtering. High level of resourcefulness, motivation, accountability, and the ability to think analytically. Strong attention to detail and accuracy, meeting deadlines, and displaying a service-oriented attitude is essential. High level of organization and strong record-keeping skills are essential. Proven ability to prioritize and adapt as priorities shift as well as a proven ability to work under pressure in a dynamic environment are critical for success in the position. Ability to maintain confidentiality, exercise discretion, and handle people with diplomacy under stressful situations and in matters of a sensitive and confidential nature. Knowledge of and strong personal commitment to shared teamwork, continuous business process improvement, and professional development. Understanding and value of diversity and the importance of inclusion as demonstrated through a commitment to apply and incorporate the differences, complexities, and opportunities that diversity brings to an organization.
Experience with eResearch Proposal Management (ePRM), MPathways financial modules, Business Objects, M-Reports, and Concur. Knowledge of University policies and procedures. PEERS training/certification.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 174006
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.