Member of the Payables Team reporting to the Assistant Director of Finance. Performs a diverse range of fiscal and administrative duties for the Finance Office of Harvard Graduate School of Education. Works and communicates with a wide range of clients to foster effective working relationships, policies and procedures. Works with the whole array of accounts and funding sources regarding all payables. Responsible for performing audits to ensure accuracy and compliance with internal and external regulations. Works independently as well as collaboratively in selecting and applying established fiscal procedures appropriately.
Review and approve all Reimbursement and Corporate Card Concur expense reports according to University and IRS policies.
Review and approve all Travel Authorizations via Web Voucher for staff and faculty and HCOM for non-employee reimbursements.
Monitor school travel for compliance and risk, stay current with University travel initiatives and polices
Manage and administer the Payables business processes and transactions for the School. Serve as backup for the Payables coordinator in the processing of transactions including vendor payment web vouchers, P-Card, credit vouchers and providing customer service.
Establishes and manages accounting record keeping systems for all GSE payables transactions and procedures for tracking and reporting, including guidance, oversight and remediation for GSE.
Running and interpreting reports for diverse projects, assisting staff in reconciling accounts and making compliant purchases. May include transaction creation for departments experiencing staffing difficulties.
Work with staff and faculty to prepare for audits and to institute remedial measures where necessary. Coordinate these responsibilities with Analysis Team and central Risk Management as needed; ensure ongoing compliance with policies and procedures of Tax Services, Travel and Reimbursement, Accounts Payable, Office of Sponsored Research and FLSA regulations.
Participate in the management and implementation school training initiatives, efforts and policies pertaining to Financial Applications for new and existing employees.
Meet the challenges posed by administrative staff turnover and change to ensure that departments and projects have appropriate, proactive and, if necessary, rapid-response training as required. Design and write customized training instruments for GSE.
Serve as GSE liaison with Dean's Travel Board, Office of the General Counsel, Tax Services, Procurement Services and Risk Management on payables issues. Assume a proactive and timely role in assisting and resolving questions regarding these areas of responsibility.
HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.
HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by:
Hiring and retaining staff reflecting the diversity of those we serve;
Providing employees opportunities to learn, grow, and be challenged;
Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation;
Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion;
Communicating transparently and respectfully; and
Fostering an inclusive, respectful, and professional work environment
We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.
About the Harvard Graduate School of Education
Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
Required: Minimum of 3 years previous accounts payable/accounts receivable experience. Knowledge of basic accounting principles. Proficiency in Word & Excel.
Experience with Harvard financial systems preferred. Ability to meet deadlines, excellent organizational skills and strong attention to detail are a must. Ability to manage multiple priorities in a busy service-oriented office. Ability to work both as part of a team as well as independently. Strong customer service focus.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 49298BR
About Harvard University Graduate School of Education
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.