At Boston Children's Hospital, success is measured in patients treated, parents comforted and teams taught. It's in discoveries made, processes perfected, and technology advanced. In major medical breakthroughs and small acts of kindness. And in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed team and discover how your talents can change lives.
The Program Coordinator II supports the Harvard Medical School Genetics Training Program (HMSGTP) and other medical education initiatives in the Division of Genetics and Genomics. We are a complex educational program with 12-16 clinical fellows and 4-8 laboratory fellows that is networked amongst several fellowship programs and academic institutions.
This Program Coordinator II will be responsible for:
Coordinating all aspects of Program activities and recruitment. Writing and producing training program brochure; collecting and reviewing all applications and materials; preparing application packets; coordinating candidate scheduling including travel, interview itinerary, reimbursements; organizing master schedule, room reservations, and communications of schedule.
Staffing the Residency Selection Committee. Entering data from interview sessions into Applicant Tracking System and preparing reports for review. Maintaining confidential interviewee files. Preparing materials for meetings of Committee. Preparing submission of Selection Committee for the National Resident Matching Program using national database.
Coordinating all Board Certifications and in-training examination. Overseeing the match results for the program, communicating results to the program director and selection committee.
Facilitating Grand Rounds credit and other lectures, preparing appropriate applications, tracking and preparing deliverables.
Tracking spending for the Program, creating new budget templates and adding projections for upcoming fiscal year, processing vendor invoices, receiving items, ordering supplies.
Managing and updating the call schedule for all clinical residency trainees.
Managing the Program's website (and other related online activities).
Administrative support for the program directors including reporting, invoicing, obtaining supervision feedback from residents, and supporting other faculty on program related projects.
Developing, communicating, and updating schedules for rotations at various training sites. Coordinating orientation for incoming trainees in July, schedule meetings, including Program reunions at national conferences. Coordinating affiliation agreements related to training program and serve as liaison between area hospitals.
Processing all required documentation including licenses, visas and credentialing. Maintaining record on all trainees in accordance with established requirements. Overseeing data collection and ensures the accuracy of program databases.
To qualify, you must have:
An associate's degree with 2 years of relevant experience. Bachelor's degree preferred.
The ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
The ability to work with diverse internal and external constituencies.
Boston Children's Hospital offers competitive compensation and unmatched benefits.
Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
Internal Number: 2861472
About Boston Children's Hospital
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.