1) The Smart Museum is seeking an experienced, collaborative Associate Registrar to support the museumâ™s outgoing loan and exhibition activity. Reporting to the Head Registrar, this is a key position in a dynamic museum environment that regularly collaborates and/or partners with institutions around the country and abroad. The successful applicant will be expected to provide a senior level of activity and input within the department.
2) As a public institution, the Smart believes in providing access to its collections, balancing our intention to share collections generously with a commitment safety and security of the works. Through its exhibition program the Smart is committed to ensuring that it enhances the life of both the academic and surrounding community. The successful applicant will be an enthusiastic partner whose work will support the Smart in these two foundational aspects of our work: providing access to collections through loans and exhibitions and supporting the voice of the museum through its ambitious exhibitions program.
1) Coordinates outgoing loan activity for the collection, and as part of the Loan Team advises on the ability of works to travel. Coordinates the annual Art to Live With student loan program with the support of the Assistant Registrar.
2) Prepares, reviews, and manages fees, budgets, contracts, agreements, and facility reports.
3) Arranges shipping and insurance, supervises packing, issues receipts and condition reports.
4) Arranges and oversees matting, framing, mounting, and conservation as needed.
5) Coordinates, selects, and instructs/ debriefs courier activity, including acting as courier when required.
6) Creates, maintains, and archives related files.
1) Manages registration aspects of the museumâ™s exhibition program, including on-site/traveling, and national/international exhibitions.
2) Responsible for maintaining standardized exhibition planning processes, documents, and archives.
3) Maintains complete and accurate records in the Museumâ™s database (The Museum System).
4) Prepares and manages loan agreements, monitors loan deadlines, and initiates renewal and addendums as needed.
5) Prepares, reviews, and tracks related budgets in collaboration with the Exhibitions Coordinator.
6) Arranges exhibition related shipping and insurance, supervises unpacking and packing, issues receipts and condition reports.
7) Arranges and oversees matting, framing, mounting, and conservation as needed.
8) Supervises exhibition installation and deinstallation in conjunction with curators and exhibition staff.
9) Acts as a courier for traveling exhibitions and/or assigns and oversees courier duties.
1) In tandem with the registration team, cross-trains and assists with permanent collection management and other registration tasks as needed to ensure that overall registration functions of the museum operate well.
2) Supervises registration and related interns in collaboration with the Head Registrar.
3) Stays current in the field.
Unit preferred Competencies
1. Prior experience managing interns or volunteers.
2. Meticulous work habits and attention to detail; consistency in procedures and quality of effort in all areas of work.
3. Excellent organizational, interpersonal, and communication skills.
4. Demonstrated ability to prioritize tasks and to meet competing deadlines in a fast-paced, deadline-driven environment.
5. Ability to represent the museum in a professional manner to donors, lenders, professional colleagues, and all university constituencies.
1) Bachelorâ™s degree, preferably in art history or closely related subject. Masterâ™s degree and/or Museum Studies degree/certificate
1) 6+ years previous work experience in a museum registration office required. Management experience
2) Experience with domestic and international exhibition, loan management, and shipping required, including experience acting as a courier with artwork.
3) Knowledge of museum standards regarding the care and handling of art and knowledge of legal and ethical issues surrounding a museum art collection.
4) Strong computer skills and previous work with relational databases to manage loans and exhibitions required, previous work experience with The Museum System (TMS).
5) Ability to travel and work outside regular business hours.
6) Strong computer skills and familiarity with relational databases required, previous work experience with The Museum System (TMS).
7) Knowledge of museum standards regarding the care and handling of art and knowledge of legal and ethical issues surrounding a museum art collection.
8) Ability to travel and work outside regular business hours.
9) Meticulous work habits and attention to detail; consistency in procedures and quality of effort in all areas of work.
10) Excellent organizational, interpersonal, and communication skills.
11) Demonstrated ability to prioritize tasks and to meet competing deadlines in a fast-paced, deadline-driven environment.
12) Ability to represent the museum in a professional manner to donors, lenders, professional colleagues, and all university constituencies.
2. Cover letter
3. A short CV listing recent exhibition and loan projects managed
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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