1) The Smart Museum is seeking an organized and collaborative Assistant Registrar to support the department with database and collection documentation.
2) Reporting to the Head Registrar, the Assistant Registrar performs registration functions related to the care and maintenance of the museumâ™s permanent collection and its records, in addition to assisting the Head and Associate Registrars with overall departmental duties.
3) As a part of the Smart Museumâ™s Collection Review this position will work closely with the collections and curatorial team to review and improve the systems that the museum uses to organize, manage, and provide access to information about our collections and exhibitions program.
1) Manages the text and image components of the museum's collections management database (The Museum System and Emuseum). This includes creating new object records, linking digital assets, and entering object information.
2) Provides in-house technical support related to the database. Provides training and troubleshooting for staff users and maintains training materials. Assigns and monitors database user access rights.
3) Acts as database liaison to Gallery Systems and, as appropriate, to technical consultants and vendors. With Gallery Systems, oversees database upgrades, schedules system testing, and preforms database cleanup. Assists with the development of budgets for system contracts, upgrades, and database projects.
4) Works with all departments to establish cataloging and lexicon standards as developed during the Collections Review process. Maintains/updates TMS standards guidelines to share with staff.
5) Helps to manage related digital collections documents across collections, loans, and exhibitions.
Photography, Rights and Reproductions
1) Oversee the museum's photographic and digital materials, including overseeing digital asset standards and management.
2) Participates cross-departmentally in the development, implementation, and use of the DAMS (Digital Asset Management System).
3) Schedules and oversees in-house photography of collections and exhibitions. Maintains image files and integrates images into the museums database and DAMS systems.
4) Processes and manages image reproduction requests, including creating agreements and invoices. Manages the library of resulting publications.
5) Monitors copyright status of objects in the museum collection and coordinates use paperwork, including securing Non-Exclusive Use Licenses.
1) In tandem with the registration team, cross-trains and assists with other registration tasks as needed to ensure that overall registration functions of the museum operate well.
2) Assists the Associate Registrar with the annual Art to Live With student loan program, including selection and return events.
3) Acts as an art courier on an as needed basis.
4) Stays current in the field.
1) Willingness and ability to travel to campus and/or non-campus locations for University business
2) Willingness and ability to work evenings and weekends
1) Bachelor's Degree in Museum Studies, Library Science, Information Science, Art History, or a related field and 2 years of related experience.
1) Strong computer skills and familiarity with relational databases required, previous work experience with The Museum System (TMS).
2) Knowledge of museum standards regarding the care and handling of art and knowledge of legal and ethical issues surrounding a museum art collection.
3) Ability to travel and work outside regular business hours.
4) Meticulous work habits and attention to detail; consistency in procedures and quality of effort in all areas of work.
5) Excellent organizational, interpersonal, and communication skills.
6) Demonstrated ability to prioritize tasks and to meet competing deadlines in a fast-paced, deadline-driven environment.
7) Ability to represent the museum in a professional manner to donors, lenders, professional colleagues, and all university constituencies.
8) Previous work experience in museum registration or collections management preferred.
2. Cover letter
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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