The Grant Manager is part of the Teaching and Learning department at Vanderbilt University. The incumbent is expected to be a leader responsible for providing post-award departmental support for contract and grant administration. The responsibilities include supporting faculty members with the development, monitoring, reporting, and processing of contract and grant tasks. In addition, this position will work closely with the Administrative Officer in administering and monitoring salary distribution, effort distribution, effort certification, and cost allocations for contracts and grants. This position will also serve as the department liaison with the Office of Contract and Grant Accounting, Office of Peabody Research, and Sponsored Programs Administration. Reporting directly to the department's Administrative Officer, this position will interact with various departments, faculty and staff throughout the University.
With a genealogy dating to a one-room Nashville schoolhouse in 1785, Peabody College today is a world-class college of education and human development. Our mission is to enhance the human condition, with a particular focus on children's learning and development. We do this as we always have, through the preparation of teachers and leaders; through cycles of research, implementation, and refinement; through service to families, schools, and communities; and through external engagement with professionals, leaders, and policy-makers. Peabody's focus on learning differences has helped to define the college, as has a reputation for empirical rigor in educational neuroscience; child, family, and community development; special education; the learning sciences; and educational leadership and policy. Peabody is devoted to creating opportunity in an increasingly diverse society and to solving large societal problems.
Duties and Responsibilities
Contract and Grant Management:
Works closely with the Peabody Research Office in pre-award support for contracts and grants.
Functions as the repository of allowable activities and expenditures for Principal Investigators, per the compliance information presented in the contract and grant RFPs.
Possesses knowledge about and effectively communicates, when needed, regulations associated with all externally funded projects (i.e. Uniform Guidance; Department of Education, National Science Foundation, Spencer Foundation, etc., specific regulations, and terms and conditions of contracts) for restricted projects.
Works closely with the Peabody compliance officer to ensure that cost allocations are compliant with information presented in the contract and grant RFPs.
Dissimilates, provides, and implements the post-award activities of contracts and grants (current grant and contract expenditures in excess of $2 million yearly).
Monitors and reconciles on a monthly basis cost allocations and Retroactive Distribution Cost transfers. Works to minimize retroactive cost transfers by proactively assigning costing to salaries and other expenditures.
Prepares and submits any required Retroactive Distribution Cost transfers (salary, effort, and non-salary expenditures) to the Peabody Dean's Office in a timely manner.
Prepares forecasting and trending financial reports for the Principal Investigators on a monthly basis.
Prepares sub-awards (incoming and outgoing) in the Paperless Environment for Electronic Review (PEER) web portal and submits to Sponsored Programs Administration
Reviews and monitors sub-award invoices, inquiring where needed when an expense is unclear or appears to be unallowable.
Monitors the due dates for progress reports, financial reports, no-cost extensions, and other sponsor approvals and project close-outs, ensuring that information is developed and gathered and due dates are met. Provides guidance to and develops content for Principal Investigators to satisfy reporting requirements surrounding these milestones.
Prepares the requests for project numbers and budget revisions and submits to the Office of Contract and Grant Accounting.
Monitors and reconciles contract- and grant-funded payroll for faculty, students, and staff (academic, monthly, hourly, and service-free stipends).
Proactively assigns payroll costing to projects to minimize retroactive changes.
Reviews ECRT effort reporting and processes effort and salary changes in a timely manner.
Serves as the back-up for the Administrative Officer.
Coaches, advises, and provides training for contract- and grant-funded staff members concerning contract and grant compliance.
Maintains knowledge, through continual training, of Vanderbilt, Peabody, and Teaching and Learning policies and procedures.
Profile of an Ideal Candidate
A Bachelor's degree is necessary.
3 years of experience is necessary.
Proficient in Microsoft Office Suite is required.
Advanced skills in Excel is strongly preferred.
Oracle experience is preferred.
Excellent interpersonal communication and writing skills is required.
Thorough knowledge of accounting principles is required.
Ability to prepare and monitor budgets is required.
Strong analytical skills and competency is required.
Detail oriented and the ability to simultaneously work on multiple projects is required.
Familiarity with data queries is required.
Familiarity with grant costing principles is required.
Excellent problem-solving skills
Self-starter and Strategic thinker
About Vanderbilt University
Vanderbilt University, located in Nashville, Tennessee, is a top-15 private research university offering a full range of undergraduate, graduate and professional degrees. Vanderbilt is situated on a 330-acre campus near the thriving city center, serving more than 12,000 students and employing almost 7,000 faculty and staff. The university's students, staff, and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. Vanderbilt was recently named as one of "America's Best Large Employers" and the top employer in Tennessee and the Nashville metropolitan area in 2018 (Forbes).
About Vanderbilt Benefits
Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses, and dependent children.
Commitment to Equity, Diversity and Inclusion
Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.
Internal Number: 1901114
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.