The associate director of advancement communications is an accomplished writer, editor and strategist with broad-based responsibilities for managing and implementing a range of communications in partnership with Kellogg Advancement. In collaboration with the director of alumni and advancement communications, the associate director of advancement communications manages a portfolio of projects, interacting directly with colleagues from across many Kellogg and Northwestern departments and occasionally with Kellogg alumni, donors and students. This position plays a critical role in supporting successful fundraising outcomes through the production of Advancement collateral. Projects include print and digital communications for frontline fundraising, specifically major and principal gifts, funding proposals, a range of executive communications and stewardship communications, further defined below.
Writing Develop strategic, Kellogg-aligned messaging for our principal and major gift communications, executive communications and stewardship communications, with an emphasis on the impact of philanthropy at Kellogg. These communications include, but are not limited to:
Cases of support for key funding areas.
Major gift and principal gift proposals.
Dean communications, such as acknowledgment letters, condolence letters, congratulatory notes, invitations, post-visit notes, board member correspondence and solicitations.
Annual Fund solicitation copy.
Stewardship report supporting content.
Content for the annual Investors Report and Impact Report.
Special projects such as donor profiles.
Conduct research (including interviews and obtain background information in preparation for writing the materials. Work closely with gift officers and other Advancement team members to understand the objectives of each communication. Ensure that final products are produced accurately and are brand compliant. Provide occasional writing support for Alumni Relations colleagues, as determined by the director.
Editing and Proofreading
Provide strategic review, copy editing, and proofreading of Advancement and Alumni Relations communications and materials.
Uphold editorial standards of Kellogg and Northwestern University, developing a strong understanding of style guidelines.
Ensure messaging and tone are appropriate across communication vehicles to all audiences.
Work with director to develop smooth and efficient editorial processes for the Alumni and Advancement Communications team.
Manage requests received through team inbox.
Maintain the proposal tracking system, as well as the writing and editing request log.
Create reports to monitor and evaluate request activity, rate of fulfillment, and success of proposals.
Help create and maintain a well-organized library of communications created by the Alumni and Advancement Communications team.
Proactively work with colleagues to evaluate opportunities for process improvements with recurring communications requests.
May provide training to staff within or outside of immediate dept or division in regard to function.
Complete other duties as assigned.
Bachelor’s degree in English, Journalism, Communications or related field or the equivalent in education, experience and training.
A minimum of 5 years of professional writing and editing experience, including online and print content.
Excellent oral and written communication skills, as well as strong organizational and creative skills.
Attention to detail and follow-up required. Proven ability to work collaboratively in a team setting required.
Flexibility and adaptability in an emerging and changing environment.
Proficiency with Microsoft Office Suite, including experience with large databases.
Minimum Competencies: (Skills, knowledge, and abilities.)
Exceptional writing, editing, and proofreading skills.
Proven ability to manage multiple projects and complete them under tight deadlines. Must work quickly.
Strong strategic and creative thinking, and collaboration skills.
Ability to interact with senior administrators throughout the University.
Strong portfolio of writing that is clear, accurate, and compelling.
Ability to write in a voice appropriate to the varied audiences addressed, and writing to the style of key individuals.
Proficiency with Microsoft Office and included reviewing tools.
Experience with fundraising communications preferred.
Client relations experience preferred.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 36343
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.