1. Prepares and manages a high volume of correspondence, reports and documents. 2. Manages and assigns work on behalf of University Officer or other such leader, such a Dean and other professional staff in the Officer's office. Serves as office manager, oversees and coordinates all clerical and facilities needs. 3. Screens, directs and responds to all inquiries or correspondence by obtaining and furnishing information. 4. Provides appropriate information when necessary during periods of Officer or Senior Leader unavailability. 5. Oversees the organization and coordination of meetings, conferences, events, travel, etc. 6. Manages and monitors technology needs, conducts inventory and assesses system requirements. 7. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions. 8. Serves as primary contact between the Officer or Senior Leader and other offices and staff and faculty. 9. Implements and maintains complex office systems. 10. Manages complex schedule and calendar for Officer or Senior Leader and the office. 11. Arranges and prepares agenda / materials for meetings, conferences, events, etc. 12. Prepares and collects documents and materials for meetings. 13. Interacts with staff at all organizational levels to gather information and/or provide requested information. 14. Oversees on boarding activities for new staff members. Supports recruiting and other related efforts. 15. May perform other duties as assigned.
Preferred Education: Experience in senior-level and fast-paced academic administration or comparable executive setting. Experience working at Yale, specifically in an academic department or working with faculty members. Experience with complex calendaring for executives or faculty.
Preferred Education, Experience and Skills: Experience in senior-level and fast-paced academic administration or comparable executive setting. Experience working at Yale, specifically in an academic department or working with faculty members. Experience with complex calendaring for executives or faculty.
Required Skill/ability 5: Demonstrated ability to collaborate effectively. Desire and aptitude for learning new concepts and skills. Ability to often work non-traditional and/or extended hours.
Posting Position Title: Senior Executive Assistant
Required Skill/ability 3: Superior interpersonal skills and ability to interact with University leaders, faculty, staff, students, alumni and dignitaries with a highly professional demeanor and strong customer service skills. Exceptional written, oral and electronic communication skills.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Senior Executive Assistant - FAS Dean's Office
Required Skill/ability 1: Demonstrated ability and flexibility, in a high pressure, fast paced and complex environment, to manage multiple, time sensitive assignments with the capacity to independently prioritize work with strong attention to detail. Proven ability to accomplish projects and assignments with strict deadlines.
Required Skill/ability 4: Demonstrated computer skills and experience with Microsoft Office suite. Demonstrated ability with other systems and technology to improve administrative efficiency. Ability to learn new computer skills and systems.
Required Skill/ability 2: Proven ability with logistics and travel coordination. Demonstrated skills with organizing files, correspondence and documents and ability to recommend and implement systems to enhance related systems and technology.
Bachelor's degree in business administration or a related field and a minimum of five years of related experience including two years of demonstrated leadership, project or process management and/or supervisory experience; or an equivalent combination of education and experience.
Internal Number: 56290BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.