Department: Graduate School Administration Salary/Grade: EXS/8
The Associate Director, Financial Analysis plays a key role in the development, implementation, and administration in The Graduate School (TGS). This position reports directly to Associate Dean of Finance. This position is responsible for planning, design, implementation and management of financial aid, budget and analysis. The Associate Director (1) manages a university accounting-related area or program, (2) manages financial analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc., (3) reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some extremely difficult problems &/or decisions, (4) manages daily, monthly, quarterly and annual financial processes for the area or program, (5) applies industry and professional standards, interprets university policy and procedure, federal and state laws, granting agency guidelines, and other regulations (as applicable); recommends accounting policy for the university, (6) represents &/or guides business area on internal & external financial affairs by recommending alternatives & suggestions.
TGS is an evolving, fast-paced school with many new initiatives designed to further our strategic goals of diversifying, serving and engaging our community to strengthen graduate education. TGS looks for individuals who share our values for deep, meaningful collaboration, flexibility, and commitment to excellence.
Ensures that TGS’s mission, values, guidelines, policies and procedures are implemented and maintained.
Identifies service improvement opportunities that will better enable TGS financial aid to achieve its goals and objectives.
Assess, develops and implements new procedures to streamline graduate assistantship and fellowship processes.
Helps develop added-value planning processes that drive alignment with business objectives and assesses resource trade-offs: latest estimates, annual plans and strategic plans.
Coordinates and manages the financial planning and budgeting processes working closely with Associate Dean of Finance, The Office of Budget and Planning, Student Funding and Operations.
Consolidates and assesses financial plans at The Graduate School level.
Develops analysis of plans and builds management / Board of Trustees materials.
Creates reports and queries, using PeopleSoft systems reports and Cognos Business Intelligence tools, finds and resolves process errors, working closely with internal and external partners.
Measures individual net performance of all areas/units as well as consolidated area/unit income statement & balance sheet with the use of pre-defined analytical financial tools.
Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations.
Establishes proper accounting & audit trails for revenue & expenses related to programs & initiatives.
Oversees monthly reconciliation & reports on current financial performance, impact on year-end forecast & opportunities & risks.
Prepares area or program financial statements and regulatory reports.
Performs complex financial account reconciliations, statement analysis, and transaction research.
Establishes and communicates the University calendar for daily, monthly, quarterly and annual accounting and financial processes for the areas or programs.
Ensures compliance of financial processes & systems including the implementation & monitoring of financial controls & training of managers with financial responsibilities in accordance with all associated NU, local, state & federal rules & regulations.
Assists with completion of annual fiscal year-end close.
Coordinates with Associate Dean of Finance, The Office of Budget and Planning & other schools/depts for proper recording of cross school/dept transactions.
Prepares consolidated financial statement to report final net position; & partners with The Office of Budget and Planning to provide variances from expected performance.
Reviews status of related university unit accounts and processes; troubleshoots issues as needed.
Maintains positive, professional relationships and an open line of communication between the financial administration staff and academic programs.
Provides data entry support with PeopleSoft award entry and other necessary financial aid related tasks.
In consultation with management & Central HR, administers HR data solutions.
Maintains excellent working relationship with Office of Human Resources.
Performs other related duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, or related; OR appropriate combination of education and experience.
4 years of experience working in budgeting and/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Strong practical knowledge of financial analysis methodologies.
Exceptionally strong financial modeling skills.
Demonstrated ability to think strategically, independently develop and evaluate options, and translate findings into operational objectives.
Advanced Excel skills and desire to quickly learn new systems including: Cognos and PeopleSoft.
Ability to establish and maintain relationships at all organizational levels required.
Ability to work closely and effectively with senior academic and administrative TGS leadership.
Commitment to providing a high level of service and working in a collaborative team environment.
High degree of professionalism; ability to work with individuals at all levels of the University.
Strong attention to detail.
Ability to handle confidential information with utmost discretion.
Excellent interpersonal, oral, and written communication skills.
Ability to handle multiple projects and tasks simultaneously, set priorities and meet tight deadlines.
Strong analytical, research, and organizational skills.
Project management and decision-making skills.
Proficiency with Microsoft Office.
Adaptable to changing priorities.
Strong sense of urgency and initiative.
Demonstrated ability to work independently, with minimal supervision.
Experience in a University or other not-for-profit organization preferred.
CFE-Certified Fraud Examiner.
CIA-Certified Internal Auditor.
CISA-Certified Information Systems Auditor.
CPA-Certified Public Accountant.
CFA-Chartered Financial Analyst.
2-3 years of project management experience.
Experience working in support of graduate student funding/financial or management consulting firm experience.
Preferred Competencies: (Skills, knowledge, and abilities)
Proficiency with PeopleSoft products.
Familiarity with external funding agencies.
Some familiarity with financial aid terminology and processes.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 36322
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.