Department: Residence Life, Housing and Dining Services
Pay Grade: 12
Posting Number: 20190124FTS
Appointment Type: Full Time Regular
The Administrative Assistant II assists the Director or other supervisor with the department's administrative activities and coordinates various administrative processes and projects. The Administrative Assistant II is generally the primary or lead administrative support position in a department. This position provides the full-range of administrative support activities for a department and generally has responsibility for several established and ongoing complex and/or difficult processes unique to the department in addition to general administrative support for the department. The Administrative Assistant II may assign and/or monitor the work of a second full-time administrative support person, student workers, or Graduate Assistants.
Description of Primary Duties:
Answer phones and greet customers, assist with maintaining financial records, organize and maintain selection filing systems, organize departmental events, assist with completion of I-9 forms, maintain files and records, and complete administrative tasks for supervisor.
Minimum Acceptable Qualifications:
Education/Experience: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.
Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.
Special Instructions to Applicants:
The first date of consideration is June 28, 2019, and review of applications will continue until position is filled. Answer phones and greet customers, assist with maintaining financial records, organize and maintain selection filing systems, organize departmental events, assist with completion of I-9 forms, maintain files and records, and complete administrative tasks for supervisor.
Do you value every voice and every opinion?Are you inspired to create a better future for yourself and others?Are you ready to make a difference?If so, Missouri State has a place for youMissouri State University is a public, comprehensive university system with a mission in public affairs. Our purpose is to develop fully educated persons with a focus on ethical leadership, cultural competence and community engagement.•Enrollment of 26,000 students who come from around the state and the world.•Four-campus system: Springfield, Mo., West Plains and Mountain Grove, Mo., and Dalian, China. •Students’ average ACT score above national average •Strong commitment to both teaching and research •More than 190 undergraduate options; 90 graduate options •Located in Springfield, third-largest city in state; known for beautiful outdoors, friendly people, superior health care, excellent public schools, and a variety of entertainment and cultural opportunities.Missouri State is committed to benefiting our surrounding communities. We want to create the next generation of citizen leaders through an unrivaled educational experience that emphasizes a commitment to public affairs. With a campus c...ommunity filled with diverse perspectives, voices and opinions, Missouri State is fulfilling its commitment to address the needs of a changing society. We are a community of forward-thinking teachers, learners and leaders.We cultivate students of character who enter the workforce as well-rounded professionals and honest, confident individuals. We believe in innovation, bringing fresh, relevant ideas to our area.We are dedicated to enriching our city and region, whether through cultural offerings, research and scholarly endeavors, internship programs or the development of facilities that serve a broader community beyond our campus borders.When you work at Missouri State, you tap into a network of leaders with an appreciation for big-picture thinking and a continual desire to address the professional, personal and societal needs of our changing region. There's no limit to the statement we can make together.