The Assistant to the Dean will manage, coordinate, and perform a wide range of functions in support of the Dean of the Brown School of Business and Leadership. Regularly operate under deadlines. Some evening and weekend hours are expected.
Bachelor's Degree plus two years of related experience, or an equivalent combination of education and experience.
Computer proficiency, including Internet searches, Microsoft Office document and database management, Datatel, and other relevant software
Exceptional skills in handling spreadsheet budgets, department invoices and related analytical tools.
Ability to manage multiple tasks under pressure and is highly adaptable to rapidly changing priorities.
Ability to make administrative and procedural decisions on sensitive, confidential issues and the ability to maintain confidentiality of information.
Ability to research and resolve office management problems and questions.
Excellent written and verbal communication skills
Excellent interpersonal, customer relations, diplomatic, and networking skills
Demonstrated success in problem solving, critical thinking, effective multi-tasking, troubleshooting, decision making, attention to detail, and meeting deadlines
Ability to maintain customer service orientation in a fast-paced, highly visible, stressful environment
Availability to work evenings and weekends as needed
Provide administrative support to the Dean and manage the Dean's office.
Answer the Dean's phone and direct as appropriate.
Schedule and monitor the Dean's calendar; make travel arrangements.
Provide administrative support for the BSOBL Department Chairs.
Compose and prepare routine correspondence; prepare mailings, emails, and faxes.
Effectively manage the students supervised by this position.
Maintain open communication with all constituents, while protecting sensitive and confidential information dealing with a wide range of issues in an extremely busy office.
Service as initial contact for faculty, students, parents, and the general public. Provide general information to and respond to queries concerning policies and procedures from students, alumni, members of the school, administration, various other schools and departments, and the community in general.
Assist in preparing and monitoring the operating budget. Track and monitor expenditures and report on status. Handle the processing of financial transactions, including, but not limited to, invoices, p-card charges and reconciliation, travel reports and vouchers, budget, and supply requests
Communicate directives, instructions, messages, and information from the Dean to appropriate individuals and groups as required.
Receive and process scheduling requests for meeting spaces in the school; maintain a calendar of room reservations.
Maintain an inventory of office supplies; order and distribute office supplies as needed by faculty and staff in the school.
Maintain and update Dean's Office files including confidential employee and student records, faculty lists and contact information, and other files as required for the efficient operation of the school.
Assess needs and prepare for incoming faculty, including assignment of office space, telephone service, supplies, and furnishings.
Assist in planning, coordinating, and promoting school events, Open House events, and meetings and activities. Responsibilities include organizing refreshments, printed materials, and other supporting materials.
Assist the Dean in scheduling, preparing for, and executing meetings of the BSOBL Board of Advisors.
Attend, record, and distribute the minutes of meetings held at the school.
Assist in all aspects of the recruiting process for new faculty or staff, including maintaining a confidential database and files with current application information.
Provide appropriate customer service to faculty, staff, students, parents, and the public at large. Assess customer service procedures for effectiveness and initiate action to improve quality of services.
Develop processes and procedures that will ensure a consistently organized, efficient, and professional office environment.
As Maryland's third-largest independent university, Stevenson serves more than 4,400 students pursuing bachelor's, master's, and adult undergraduate degrees in the classroom and online. Founded in 1947 as Villa Julie College, the University is committed to providing a career-focused education and to offering programs that ensure our students' success in an increasingly dynamic job market.The University imbues its emphasis on career throughout the educational experience, from coursework to experiential learning. In addition to providing students with a quality liberal arts education, the University also stays true to its tagline, "Imagine Your Future. Design Your Career." Stevenson graduates gain the knowledge and skills that they can apply to not just their first job or graduate course but also carry with them throughout their lives. This promise is made explicit through the Career ArchitectureSM model, which carefully mentors students through a process of learning who they are within a framework of theory, practice, and mentoring. Stevenson has historically high job and graduate school placement rates for its students, helping them find success by starting their careers or by ente...ring graduate school for continuing their education. In 2013, the Maryland Career Development Association (MCDA) recognized the impact of the Career Architecture process by awarding Stevenson with its annual MCDA Organizational Career Planning Award. This award recognizes an institution that has developed an excellent program for career development within the organization.