Program Analyst - Chinatown Community Learning Center
Classification: Administrative Analyst/Specialist - Ex I Department Name: Health Sciences & Human Servcs Job Number: MB2019-PD2527 Status: This is a part-time (10 hours per week), temporary position through November 29, 2019. Priority Screening Date: 06/03/2019 Recruitment Status: Apply today! Application Screening Begins June 4, 2019.
Position Description: Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (www.csumb.edu) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. California State University, Monterey Bay (CSUMB) is both an MSI and HSI and has a vibrant, diverse student body of nearly 7,000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB's sustainability initiative is to be carbon neutral.
Under the general supervision of the Dean of the College of Health Sciences and Human Services (CHSHS) the Administrative Analyst will assist in all general office work, payments, processing forms, and handling communication related to the Chinatown Community Learning Center. The analyst functions as the Chinatown liaison to the Dean and is responsible for budget development, planning and coordination; operational and strategic planning; research, analysis and report generation; and fundraising support and grant preparation. For more information about the college, please visit: College of Health Sciences and Human Services.
ESSENTIALDUTIESANDRESPONSIBILITIES include, but are not limited to, the following:
Identifies potential funding sources, whether donor or grant-related, and networks and prepares grants for funding. Works with the Dean to develop grant activities, matrices, evaluation tools, logic models, and engages in grant-related project work in CCLC.
Develops, maintains, uploads, and analyzes the Chinatown budget and coordinates the budget planning, tracking and management functions CCLC employees. Acts on Chinatown budget allocations as agreed by the Dean in a timely manner. Oversees the CCLC's budget development, analysis and reporting functions. Reviews all budget related documents for accuracy and necessary corrections. Identifies and initiates budget and expense transfers. Helps write and prepare the development of internal and external funding proposals.
Collaborates and collects data on the CCLC and its programs and establishes, develops and maintains databases as necessary.
Provides leadership, guidance and training on CCLC-related activities and plans and develops programmatic operations for related programs. This is particularly important as we transition to those activities and processes related to MoonGate Plaza.
Hires and supervises student assistants.
Performs other job-related duties and special projects as assigned.
Knowledge, Skills and Abilities: Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
Skills: Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Demonstrated consultative skills in working with internal and external constituent groups. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
Ability to: take initiative and work independently to determine effective approaches to projects and priorities; organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; apply extensive expertise to the complexity of maintaining effective university-community partnerships in both face-to-face and online contexts; work with representatives from public and private entities and handle potentially sensitive situations.
Minimum Qualifications: Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelors degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Specialized Skills: Skilled in the development, analysis and management of multiple, complex budgets. Advanced proficiency with spreadsheet, database, email and multimedia presentation software. Demonstrated ability to respond to a request for proposals. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above.
Preferred Qualifications: Masters degree in Social Work or a job-related field and strong organizational skills. Ability to speak, read and write in English. Experience working in an academic environment. Technical fluency with Qualtrex, Access; Hyperion (Brio); Microsoft Office Suite; G Suite (Gmail, Docs, Drive, and Calendar); Oracle-PeopleSoft/CMS baseline system or equivalent financial information system; intranet drives; and internet browsers.
Special Conditions of Employment:
All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
This position has been designated as a sensitive position with:
responsibility for the care, safety and security of people (including children and minors), animals and CSU property;
access to, or control over, cash, checks, credit cards, and/ or credit card account information;
responsibility or access/possession of building master or sub-master keys for building access; and
This position is required to comply with confidentiality requirements outlined in the Department of Educations Family Educational Rights and Privacy and Californias Educational Code Chapter 13 regarding sensitive student issues.
This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to the Clery Compliance Officer all reports of Clery Act crimes brought to their attention.
Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the Universitys liability coverage.
May require occasional evenings and/or weekend work.
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Requires travel between campus offices and off-campus locations.
Compensation and Benefits: Anticipated hiring salary is in the high-$20 to $30 per hour. For salary range info see: CSU Salary Schedule. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.
For full consideration, submit the required documents by the priority screen date listed above. For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map).
CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.
All employees must be eligible for employment in the U.S.
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California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is ...located on Monterey Bay, 100 miles south of San Francisco.
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