Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2019 U.S. News & World Report rankings.
About the Department
The College of Business and Economics (CBE) supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position
Under the general direction of the Associate Dean and Operations Manager you will provide administrative support for day-to-day operations of the College of Business and Economics. This is a highly visible and interactive front desk position. This position supports the Dean, Associate Dean, Operations Manager, Program Manager, Director of Development and Director of Center for Economics and Business Research. This position is also responsible for key components of the college accreditation process.
Typical duties include:
Provide direct administrative support to Associate Dean. Duties include managing calendar and scheduling appointments.
Provide indirect administrative support to Dean, Operations Manager, Director of Development, Program Manager, and Director of Center for Economic and Business Research.
Provide exceptional customer service to Dean's office visitors including but not limited to: faculty, staff, students, donors, alumni, advisory board members, guest speakers and outside vendors.
Manage facility requests for Parks Hall, this includes but is not limited to: elevator repairs, window washing, painting, broken windows, carpet cleaning, pest control, transport services, surplus and telecom orders.
Responsible for monitoring college budgets (track and reconcile expenditures), including assisting Operations Manager with forecasting fund balances and budget planning.
Maintain office records and files according to established University Records and Archives schedule
Manage and/or support a wide variety of college events large and small with logistics including but not limited to facilitating registration, contracts, travel, reimbursements, space, parking, signage, catering, invitations/RSVPs, publicity, video services.
Manage Digital Measures Accreditation reports for CBE including oversight of data input/data extract/data quality.
Support CBE Committees related to accreditation (such as Assurance of Learning Committee) in meeting deadlines, collecting data, training, surveys, and publishing
For Washington StateHR purposes, this position is classified as an Administrative Assistant 3.
High school graduation or GED
Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work. Formal education will substitute year-for-year experience.
Strong technical skill in Microsoft Office Suite with an emphasis in Excel
Ability to work in an environment with frequent disruptions while generating high quality work with careful attention to detail
Ability to work collaboratively in a team environment
Exceptional written and oral communication skills
Exceptional interpersonal skills
Experience working in higher education
Experience working with a variety of software tools
Experience managing budgets
Experience managing events
New hires typically begin at $3,105 per month, including an excellent benefits package.
This position is part of bargaining unit PT and is covered by the collective bargaining agreement with Public School Employees of WWU.
A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.
Please include the names and contact information of three professional references.
Closing Date Notes
Posting will close on May 19, 2019.
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); firstname.lastname@example.org
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).
Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the office of the Vice President for enrollment and Student Services. The report can be found at http://www.wwu.edu/vpess/annualsafetyreport.shtml.
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.
With 15,000 students, 160 academic programs, and an energized campus community, Western offers the focus on students and the faculty access of a smaller college and the academic choice, resources, multicultural diversity, and room to grow of a large university. Western is located in beautiful Bellingham, a scenic coastal city of approximately 80,000 situated between Seattle, Washington and Vancouver, British Columbia. With easy access to both the Cascade mountain range and the Pacific coast, the region is rich in cultural events and attractions as well as many recreational activities. Western is known nationally for its successes, including being named the top public master’s granting university in the Pacific Northwest by U. S. News and World Report and one of the best colleges in the nation to work for by the Chronicle of Higher Education.