College of Humanities & Social Sciences Operations Manager and Advisor to the Dean
About the University
Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2019 U.S. News & World Report rankings.
About the Department
The College of Humanities and Social Sciences (CHSS) supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position
In the role of Operations Manager you will serve as the College administrator and key resource advisor to the Dean and to the 14 departments and two interdisciplinary programs that comprise the College. This position is central to the functioning of the College and works independently within general guidelines to manage the resources and ongoing activities of the College; provide information, analyses, counsel, and recommendations on problems and opportunities; represent the College and participate in meetings as a resource person; and act as a liaison between the Dean's office and departments and other University administrative offices. Commitment to nurturing a professional, friendly, inclusive, welcoming, and cooperative environment with a variety and highly diverse set of staff, faculty, students, visitors and members of the university and broader community is essential. Position is expected to begin in mid-August.
Typical duties include:
Provide direct, confidential advisement to the Dean on all matters related to College activities.
Act as College representative and liaison on behalf of Dean's office to CHSS department chairs, staff, faculty and other University administrative offices.
Communicate and coordinate essential administrative functions and directives from other administrative entities including the President's office, the Provost and Academic Affairs, Academic Budget and Administration, Human Resources, the Budget Office, Extended Education, and Business and Financial Affairs.
Participate in and provide advisement to the Dean on broad long- and short-term budget planning, forecasting, and monitoring for the College.
Manage and monitor College resources to ensure that College funds are utilized effectively, expenditures are controlled and resources are allocated appropriately by regularly reviewing status of budgets, interacting with chairs and other administrators, reconciling fiscal commitments, approving expenditures and transfers (budget authority), and reviewing changes in base budgets.
Provide regular and special reports, analyses, and plans reflecting academic and budgetary activities including salaries, benefits, FTE, travel, grants, leaves, and evaluations.
Serve as consultant to College staff and faculty for College and University requirements, procedures and workplace operations.
Edit, draft, and write documents and correspondences on behalf of Dean and College.
Hire, supervise and train College staff; conduct annual evaluations; provide leadership and training; monitor staff roles and responsibilities to keep them current and equitable; initiate position reviews; approve payroll. Make recommendations for organizational and individual training.
Develop, coordinate, and provide training to department managers. While this position does not directly supervise College department managers, it interprets, communicates and administers directives, policies, and procedures regarding a broad range of activities such as hiring, travel, sensitive and confidential personnel matters, and technical changes and advancements mandated or implemented by the University.
Monitor and maintain procedures and rotations for faculty reviews and evaluations and for chair evaluations and appointments.
• Bachelor’s degree
• Minimum of three years of professional supervisory and leadership experience
• Experience working in higher education environment
• Outstanding writing and editing skills
• Successful experience with analytical and budgetary systems
• Evidence of effective time management and ability to prioritize
• Highly proficient in MS Office suite including Word, Excel, and Access
• Detail oriented
• Demonstrated experience as professional, confidential advisor
• Demonstrated experience in developing policies and procedures in a highly regulated framework
• Ability to work independently and to exercise appropriate judgment in interpreting and applying rules and regulations
• Ability to communicate, work and collaborate under pressure in fast paced environment
• Demonstrated ability to work effectively with individuals from diverse backgrounds
• Skilled at being resilient and diplomatic
• Practiced at seeking input and advice
• Master’s degree
• Professional mediation experience
• Experience working in unionized higher education environment
Starting salary range is $66,657 - $74,175, commensurate with experience; includes an excellent benefits package.
A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications, including your demonstrated ability to work effectively with individuals from diverse backgrounds.
Please include the names and contact information of three professional references.
Closing Date Notes
Position closes on May 28, 2019.
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); email@example.com
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).
Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the office of the Vice President for enrollment and Student Services. The report can be found at http://www.wwu.edu/vpess/annualsafetyreport.shtml.
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.
With 15,000 students, 160 academic programs, and an energized campus community, Western offers the focus on students and the faculty access of a smaller college and the academic choice, resources, multicultural diversity, and room to grow of a large university. Western is located in beautiful Bellingham, a scenic coastal city of approximately 80,000 situated between Seattle, Washington and Vancouver, British Columbia. With easy access to both the Cascade mountain range and the Pacific coast, the region is rich in cultural events and attractions as well as many recreational activities. Western is known nationally for its successes, including being named the top public master’s granting university in the Pacific Northwest by U. S. News and World Report and one of the best colleges in the nation to work for by the Chronicle of Higher Education.