1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Skill/ability 5: Ability to manage a broad variety of tasks and shifting priorities in a changing environment with careful attention to detail. Excellent record of time and attendance.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Ability to assist with assembly, submission, and re-approval of grants, contracts and research proposals. Ability to contribute to creation of the non-scientific sections including budgets, budget justification, resource statements, background statistics, bibliographies and other financial support.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Senior Administrative Assistant Neurology
Required Skill/ability 1: Demonstrated advanced computer proficiency including excellent skills with Microsoft Word, Excel, Outlook, and PowerPoint. Demonstrated ability with website editing software and large information systems. Flexibly to adapt to both PC and Mac systems.
Required Skill/ability 4: Excellent writing skills, including ability to compose, proofread, and/or edit formal general correspondence, memoranda, and reports for internal or external use. Ability to complete forms for hiring of personnel including postdoctoral fellows, medical and graduate students, domestic and international students, research assistants and postgraduate associates.
Required Skill/ability 2: Proven excellent communication and interpersonal skills and ability to deal professionally with a wide range of faculty and students and represent the department in a professional and positive manner at all times. Ability to interface with a wide range of university personnel, to ensure optimal building and facility operations.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 54843BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.