Administrative Assistant Cyber Security Engineering Program
The George Mason University Cyber Security Engineering Program (CYSE), within the Volgenau School of Engineering, seeks a proactive, organized and self-reliant professional for an Administrative Assistant position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
The CYSE Administrative Assistant is a key person in the academic and administrative management of the CYSE program. Key responsibilities include but are not limited to:
Student advising: Provide information guidance and assistance to CYSE students regarding administrative and academic matters. Administer plan of study for all students. Notify students of potential issues. Coordinate with faculty advisors.
Graduation coordination: Review online graduation submissions and graduation requirements for all CYSE students. Verify that all paperwork has been completed.
Management of office budget: Manage and reconcile budget accounts, resolve related budget issues.
Coordination of class schedules: Coordinate teaching schedules. Manage schedules via university information system. Monitor enrollments. Coordinate with the scheduling office to make necessary changes to classes.
Management of databases, web pages, e-mail lists: Maintain databases of undergraduate and graduate students. Maintain and update CYSE web pages. Maintain faculty, adjunct, student, alumni, advisory board e-mail lists. Maintain CYSE calendar.
Perform personnel actions regarding adjunct faculty and teaching assistants.
Make arrangements for functions such as advisory board meetings, seminars, retreats and receptions.
Provide support for updating brochures and catalog.
Program support for contract courses: Perform administrative duties associated with contract courses including coordination of teaching schedules and processing special payments.
The successful candidate will be self-motivated, have good communication, diplomacy and interpersonal skills; ability to maintain confidentiality; ability to efficiently and effectively work in a fast paced environment; and the ability to work independently when needed and in a team-oriented environment when needed. Must effectively prioritize work assignments and manage time effectively. Must effectively handle multiple responsibilities simultaneously and meet deadlines, often under pressure, while maintaining flexibility regarding changes in priorities.
Ability to receive, follow, and adhere to instructions;
Openness to constructive feedback;
Ability to work both independently, as well as with a team;
Strong interpersonal and communication skills (both written and verbal), customer service skills and the ability to work effectively with a wide range of constituencies in a diverse community;
Ability to maintain and build positive relationships with Mason faculty and staff, students, the general public and external audiences;
Ability to wisely handle situations that involve conflict; and a
Bachelor's degree or equivalent in training and experience;
Experience in advising students in administrative and academic matters;
Knowledge of university procedures, policies and regulations;
Ability to work within university information systems;
Proficient computer skills and demonstrated experience with office software (particularly Microsoft Word and Excel) and email applications; and
Demonstrated directly relevant experience with office management.
Salary: Commensurate with education and experience.
Location: Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
George Mason University, Where Innovation is Tradition.
Special Instructions to Applicants:
For full consideration, please complete the online application at https://hr.gmu.edu for position 02898Z and attach a cover letter, resume, and list of three professional references with contact information.
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Internal Number: 45411
About George Mason University
George Mason University is Virginia's largest public university located in the suburbs of Washington, D.C. With strong undergraduate and graduate degree programs in engineering, information technology, public policy, economics, visual and performing arts, life sciences and biotechnology, Mason prepares its alumni to succeed in the workforce and meet the needs of the region and the world.