Georgetown University in Qatar (GU-Q) is dedicated to fulfilling Georgetown University's mission of promoting intellectual, ethical and spiritual understanding through serious and sustained discourse among people of different faiths, cultures, and beliefs. Embodying this spirit of the University, Georgetown's Qatar campus undertakes education, research, and service in order to advance knowledge and provide students and the community with a holistic educational experience that produces global citizens committed to the service of humankind. We demonstrate the values of Georgetown University; seek to build upon the world-class reputation of the Edmund A. Walsh School of Foreign Service; and work with our partner, Qatar Foundation, in its endeavors to achieve the Qatar National Vision 2030.
As this position is based in Doha, Qatar and offers no relocation assistance, Georgetown University in Qatar is looking for locally based candidates only. This is a part-time (up to 25 hours per week),non-sponsoredposition that requires all applicants to already have the necessary sponsorship to live and work in Qatar.
Responsible for coordinating all financial, operational, and administrative matters within the Office of Executive and Professional Education (EPE);
Support the planning, delivery, administration and follow-up associated with the successful execution of professional and executive education programs;
Serve as primary point of contact for the Office of EPE to internal and external customers, clients, offices, and departments, including faculty and students;
Work closely with the Director and client to determine the scope of non-core programs (e.g. dates, basic course outline, faculty/speakers, accommodation, travel arrangements, and all other program needs);
Support the development of program-related collateral materials such as student handbook and any course materials such as binders, copies, inserts, etc. as required by program faculty and administrators. Upload course materials onto applicable course management tool
Liaise with other GU-Q departments, faculty, guest speakers and external vendors to confirm deliverables of program;
Book necessary venues and layout requirements;
In collaboration with the Travel Office, coordinate accommodation and travel arrangements for clients and their student/participants, including flights, immigration/visa requirements, transfer services, meet & greet services, ground transportation;
Serve as focal point for the duration of program, liaising between the client and GU-Q support units (such as Events, Communications, etc.) to ensure smooth delivery;
Perform administrative duties as required by the program such as raising tickets for and liaising with IT, A/V, Facilities and HSSE.
In collaboration with the Office of Finance, prepare financial related forms as needed;
Liaise with GU, HBKU or client finance personnel when necessary for documentation and communicate policy regarding reimbursements and expenditures;
Provide support to Faculty initiated events that involve an external audience to ensure consistency in the delivery of high-quality events and to ensure that the appropriate external audiences are engaged;
Coordinate catering requirements for on-site and off-site events;
Coordinate off-site activities, including field trips, extracurricular activities and meals.
4+ years' experience providing administrative, clerical, and/or secretarial support to a department; preferably for a multinational organization or academic institution;
Ability to multi-task, organize work, and maintain a high level of confidentiality;
Strong command of the English language, both verbally and in writing.
Knowledge of administrative and clerical procedures;
Knowledge of events management;
Knowledge of financial policies and procedures;
Proficiency with Microsoft Office Suite; CRM database tools; Arabic language skills a plus.
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Please note that in order to be considered an applicant for any position at Georgetown University in Qatar, you must submit a cover letter and resume/CV for each position of interest. These documents are not kept on file for future positions.
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: JR06373
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.