A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position, include your salary requirements, and outline skills and experience that directly relate to this position.
ABOUT THE STEPHEN M. ROSS SCHOOL OF BUSINESS The Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. The Ross School of Business mission is to develop leaders who make a positive difference in the world. Through thought and action, members of the Ross community drive change and innovation that improves business and society.
Ross is consistently ranked among the world's leading business schools. Academic degree programs include the BBA, MBA, Part-time MBA (Evening, Weekend, and Online formats), Executive MBA, Global MBA, Master of Accounting, Master of Supply Chain Management, Master of Management, and PhD. In addition, the school delivers open-enrollment and custom executive education programs targeting general management, leadership development, and strategic human resource management.
Purpose As part of the Ross central events team, this position will collaborate with a portfolio of units/projects by providing operational and logistical event planning support to the Ross community. The individual will provide exceptional customer service to faculty, staff, students, and visitors of Ross. This role reports to the Director of School Events.
Duties and Responsibilities Contributes to our positive and inclusive work community by building trusting partnerships across the school, continually learning, creating impactful experiences, and working with a sense of ownership for outcomes. Approaches this work with a commitment to diversity, equity, and inclusion in mind; treating others with respect, dignity, and in a manner where individuals feel they belong; listens, values feedback, and learns from the perspectives of others.
Assist event hosts with:
Planning and developing of all operational and logistical aspects of events including development of timelines, staffing roles and responsibilities, obtaining quotes, securing and facilitating contracts and payments, facility and layout recommendations and vendor coordination
Creating event materials
Working within the policies of the Ross School and University
Create organizational systems for efficient retrieval of information
Maintain and update calendars, procedure information and shared resource materials for events
Maintain and track budgets
Schedule appointments and assemble necessary meeting materials
Respond to inquiries from within the school, campus community and general public
Create templates and tools to assist in the planning of basic events as a shared resource.
Events Planning Advisor
Provide guidance to all event planners and act as a resource for colleagues as needed
Special projects and other duties as assigned
Bachelor’s degree and a minimum of 3 years’ experience with planning, managing and successfully executing events from small-scale to large events including conferences or an equivalent combination of education and experience
Demonstrated project management and organizational skills; strong attention to detail
Excellent communication skills, diplomacy and discretion
Excellent interpersonal skills
Team-oriented, flexible and customer-service oriented manner
Demonstrated ability to manage multiple projects with tight deadlines and consistently meet deadlines
Proven ability to successfully interact with a diverse group of people
Proficiency in MS Office applications (Word, Excel, PowerPoint and Publisher) and Google applications
Proven ability to manipulate database searches and reports
Ability to work effectively in a high-stress fast paced environment with multiple and sometimes conflicting priorities
Ability to work independently and to exercise initiative
Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator)
Experience working in a shared services environment
Experience working within an academic environment
Demonstrated ability and experience working successfully with multiple vendors
Knowledge of University policies, procedures and regulations
Skills testing may be required.
Physical Demands/Work Environment
Requires the ability to travel to various locations to conduct work and deliver materials.
The person in this position routinely moves materials weighing up to 20 pounds to different locations.
Domestic travel may be required.
Will be required to work some early mornings, nights, and/or weekends.
Michigan Ross values a culture of diversity, equity, and inclusion. We are committed to the development of diverse and culturally intelligent staff who thrive and contribute to a positive and inclusive environment.
The statements included in this description are intended to reflect the general nature and level of work assigned to this classification and should not be interpreted as all-inclusive.
Job openings are posted for a minimum of seven days. The job may be removed from posting boards and filled any time after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 171242
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.