To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for persons with disabilities, covered by the Americans with Disabilities Act, in accordance with its requirements.
Duties are numbered for convenience, and do not indicate order in terms of importance, frequency that the duty is performed, or the amount of time spent on the duty.
1) Summarizes financial positions. Analyzes financial information detailing assets, liabilities and fund balances. Prepares balance sheets, profit and loss statements, and other financial reports and analyses. Assists in monthly and year-end closing processes and activities.
2) Oversees billing functions including processing, verification, research and posting of receipts. Conducts accounts receivables aging analysis, and processes accounts for collection with the Ohio Attorney General as needed.
3) Documents all types of business transactions to general ledger. Reconciles and corrects general ledger accounts with subsidiary ledgers. Verifies and posts receipts, and documents business transactions.
4) Examines records of amounts due and ensures invoices are paid.
5) Reconciles complex transactions. Analyzes, verifies and posts transactions to journals, ledgers and other records. Analyzes, investigates and corrects accounting entries as needed.
6) Monitors cash flow for operating needs and to maximize investment opportunities.
7) Assists with physical inventory to ensure proper accounting and reporting. Spot checks physical inventory counts.
8) Ensures integrity of accounting systems. Assists outside auditors. Prepares schedules and reports and explains systems and operations. Completes post-audit reports and submits to appropriate agencies.
9) Adheres to generally accepted accounting principles.
10) Keeps accurate records. Completes and maintains required documentation including sales comparisons, sales tax reports, financial statements, accounting backup and reconciliations. Files reports as required by Federal, State and local authorities.
11) Performs fiscal responsibilities for grants and contracts including invoicing, review of disbursements, accounting analysis, reporting, assistance with proposals, applications and budgets, and helping to ensure that contract policies, procedure and other requirements are followed. Assists college personnel in preparing proposals and participates in training by outside agencies.
12) Collaborates with other college departments, including Human Resources, to ensure employees are paid accurately according to budgets. Performs analysis when payroll does not occur as expected.
13) Performs internal audits of financial records to ensure accuracy and compliance with regulations and procedures.
14) Maintains confidentiality of student records and other sensitive information.
15) Verifies financial aid disbursements, monitors student accounts and ensures accuracy. Maintains compliance with all federal and state regulations for managing financial aid funds.
16) Provides customer service to students in the payment of tuition, books and other charges by outside sources. Manages issues with obtaining refunds associated with students to the proper person or organization via telephone and/or in person consultation with students and staff.
17) Performs bank reconciliations using information and files provided by the bank and general ledger analysis, and identifies and categorizes differences. Requires an advanced understanding of how the College ERP system works in order to complete this information. Performs research of items that are unidentified from the bank to ensure proper recording on the college general ledger.
18) Performs accounting functions for the College Development Foundation including cash receipts, disbursements, financial statements, pledge accounting and tax returns.
19) Analyzes purchases to determine items to be capitalized, tagged and recorded as a college asset. Ensures this information is recorded timely and accurately through the College ERP system and that depreciation expenses are properly recorded. Removes assets from the records when disposed of. Records and performs similar activities for capitalized leases.
20) Works assigned schedule, exhibits regular and predictable attendance and works overtime as required to meet workload demands. Performs other related duties as required.
Usual Physical Demands: The incumbent of this position typically exhibits the physical demands identified in the Functional Job Analysis on file in the College's Human Resources Department and which is periodically reviewed and updated. Physical demands listed in the Functional Job Analysis are not job qualification standards, but are used to help the College assess and determine reasonable accommodations for otherwise qualified individuals covered by the American's with Disabilities Act.
While performing duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. The employee frequently sits for extended periods of time, and occasionally stands and walks. Employee converses verbally with others in person and by telephone. Vision demands include close, relatively detailed vision when focusing on a computer screen. Employee occasionally lifts up to 10 pounds.
Working Conditions: Normal office working conditions.
Knowledge, Skills and Abilities: Knowledge of: advanced generally accepted accounting principles; fund accounting; general ledger management; accounts payable and receivable administration; computer software, programs and applications. Skill in: verbal and written communications; preparing financial reports; operating general office equipment; working with detailed data; statistical data entry; application of job software including word processing and spreadsheets. Ability to: apply accounting principles; develop and maintain effective working relationships with associates, supervisors, job contacts and general public; answer general and technical accounting questions; research and analyze financial issues; perform detailed work with numerical data; maintain confidential and sensitive information; maintain accurate and complete work records.
Associate's Degree in Accounting or closely related field of study such as Business Management and at least one year of accounting experience. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).
Preferred Qualifications: 2 years experience working at a college or university. Strong written and verbal communications skills.
Additional Information: Responsibilities include billing and collection of 3rd party payment arrangements
Internal Number: req2445_1555335151
About Columbus State Community College
Columbus State Community College has been meeting the diverse educational needs of the Central Ohio community for more than 50 years. The college is proud to be an important contributor to the growth and progress of the region and to serve as the front door to higher education in Central Ohio. From the first graduating class in 1965 through this year, 50,000 students have earned associate degrees in 50-plus technical fields and academic transfer programs. Columbus State also offers Associate of Arts and Associate of Science degree programs whose coursework fulfills the freshman and sophomore year requirements for bachelor’s degree programs offered by four-year colleges and universities throughout the state. Specific transfer agreements with more than 40 colleges and universities are in place at Columbus State, and new direct-to degree partnership programs are being developed all the time. Columbus State now has two campuses serving Central Ohio educational needs. The Columbus Campus is located on 85 acres in downtown Columbus. The 108-acre, full-service Delaware Campus welcomed its first students in 2010. Additionally, Columbus State offers classes at nine convenient regional learning centers throughout Central Ohio.