In your pivotal and rewarding role as Executive Assistant, you will serve as a personal aide and liaison for executive leadership under occasional guidance. You also will lead the administrative and business activities of the executive offices. Key responsibilities will include:
Ensuring financial resources are utilized effectively
Managing the administrative and business details of the office(s)
Managing daily operation of the area
Exercising authority as delegated, reflecting independent judgment and discretion in the performance of duties and special projects
The above listed duties are a general overview of theposition, and additional duties may be assigned
Bachelor's Degree (or equivalent experience)
4 years of relevant experience
Customer Service and team work a MUST
CLERICAL/ADMINISTRATIVE: Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
AD HOC REPORTING: The ability to access information from databases and prepare reports. PEER LEADERSHIP: The ability to show leadership and influence people of equal rank in an effort to accomplish team goals. FINANCIAL PROCESSES: Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts. HUMAN RESOURCES POLICIES AND PROCEDURES:Knowledge, adherence and application of human resources policies and procedures.
Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.
Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment.
Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.
Team Interaction: Provides informal guidance and support to team members.
Develops Self and Others: Invests time, energy and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.
Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.
DELIVERING EXCELLENT SERVICES:
Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.
Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.
ENSURING HIGH QUALITY:
Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.
Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.
MANAGING RESOURCES EFFECTIVELY:
Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.
Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.
Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.
Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.
Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.
Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
Vanderbilt University Medical Center is an institution that has built a strong reputation as a leader in medical education of health professionals, research in biomedical science, and patient care nationwide. Residency training began at Vanderbilt University Medical Center with just 12 residents in 1925. Now Vanderbilt trains over 900 house staff in over 90 residency and fellowship programs. VUMC offers residency experiences in a major teaching facility with diverse patient populations, state-of-the art technology, cutting edge research, and outstanding faculty. The Office of Graduate Medical Education is committed to supporting the trainees, faculty, and staff in our many residency and fellowship programs for new physicians. For more information, please visit: https://ww2.mc.vanderbilt.edu/gme/ .
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Discover Vanderbilt University Medical Center:
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity â of culture, thinking, learning and leading â is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbiltâs mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
Â·US News & World Report:#1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology (Bill Wilkerson Center), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
Â·Truven Health Analytics:among the top 50 cardiovascular hospitals in the U.S.
Â·Becker's Hospital Review:one of the "100 Greatest Hospitals in America"
Â·The Leapfrog Group:grade "A" in Hospital Safety Score
Â·National Institutes of Health:among the top 10 grant awardees for medical research in the US
Â·Magnet Recognition Program:Vanderbilt nurses are the only group honored in Middle Tennessee
Â·Nashville Business Journal:Middle Tennessee's healthiest employer
Â·American Hospital Association:among the 100 "Most Wired" medical systems in the US
Vanderbilt University Medical Center is a comprehensive health care facility dedicated to patient care, research, and biomedical education. Our reputation for excellence in these areas has made us a major center for patient referrals from throughout the Mid-South. Each year, people throughout Tennessee and the Southeast choose Vanderbilt University Medical Center for their health care because of our leadership in medical science and our dedication to treating patients with dignity and compassion.The mission of Vanderbilt University Medical Center is to advance health and wellness through preeminent programs in patient care, education, and research.