This full-time non-exempt position in the University Principal Gifts department supports the work of the Associate Vice President and another Senior Principal Gifts Officer who are responsible for raising transformational gifts for the University. Responsible for day-to-day administrative duties including calendar scheduling, travel and expense reimbursement for the two fundraisers. Drafts and finalizes high-level correspondence and briefings; report generation related to the principal gifts pipeline; maintaining the Advance database; and undertaking various other projects related to cultivating and stewarding major philanthropists. Works independently on specific projects. Provides the integral research efforts required to carry out effective and efficient donor engagement for events and meetings. Assists in the development and maintenance of prospect lists in coordination with research and UDO staff.
Duties & Responsibilities:
1) Provides general office support, including answering phones, responding to phone and email inquiries, and maintaining calendars.
2) Makes travel arrangements for supervisors.
3) Schedules meetings and appointments.
4) Maintains files on principal gift prospects.
5) Drafts correspondence, memoranda, reports, and prospect briefings using complex databases.
6) Maintains various tracking reports to assure accurate and up-to-date information on prospects and event attendance.
7) Assembles and prepares event materials for the president.
8) Researches prospects and produces reports and lists using the Advance database.
9) Provides information to alumni upon request and as appropriate.
10) Handles expense reports.
11) Communicates with other University departments and faculty as needed.
12) Undertakes independent projects as required.
13) Submit gift and pledge-entry forms to the Gift Management team
14) Cultivates favorable relationships and works closely throughout the year with other AA&D departments including but not limited to Communication, Events, Recording Secretary's Office, and Harvard Alumni Association to help accomplish the goals of principal gift fundraising.
15) Contributes to team effort by accomplishing related tasks and special projects as needed.
16) The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
Minimum of two years related office experience; knowledge of Microsoft Office software; must occasionally work additional evening and weekend hours.
College degree from an accredited institution strongly preferred.
Must be highly organized, detailed oriented and have the ability to work competently and efficiently in a multi-task environment.
Knowledge of English grammar, spelling and punctuation.
Ability to accurately proofread and edit correspondence.
Strong interpersonal skills; excellent phone manner and personal presentation.
Ability to work under pressure, understand and follow policies and procedures, and accommodate change.
Ability to work independently as well as collaboratively on a team.
Experience interacting with corporate executives and senior level staff preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 48815BR
About Harvard University Alumni Affairs and Development
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.