Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2019 U.S. News & World Report rankings.
About the Department
The College of Humanities and Social Sciencs and the Linguistics Department support Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position
The position provides a high level of skilled administrative support to the newly-formed Linguistics Department. Responsible directly to the Department Chair, the Administrative Services Manager is the sole permanent staff member in the Linguistics Department. The manager is responsible for planning and coordinating all administrative services for the department, under the direction of the chair, while exercising independent judgment to facilitate the administration of the department. The manager oversees the department budgets, provides support services to faculty, handles the day-to-day operations of the department office, and plays a key role in the planning for the department’s resources and academic programs.
Typical duties include:
Handle inquiries (in-person visits, phone calls, written and electronic correspondence) from students, prospective students, alumni, parents, faculty, staff, other offices in the university, and the general public.
Delegation by chair of budgetary matters, including management and oversight of 4 budgets. Serve as budget authority for those funds, which requires regular authorization of expenditures; resolution of any budgetary, billing, or accounting program; deposit of funds; corrective action when appropriate.
Manage and maintain high quality, confidential records for the department in keeping with university policies (paper and electronic; including academic program, fiscal, personnel, and student records).
Assist the chair in the administration of personnel procedures. Work with the chair to facilitate onboarding of all new department hires.
Coordinate all clerical and course support for department faculty, including effective delegation to student workers.
Assist the chair in preparation of academic year and summer course schedules.
Represent the department at advising and outreach events
Consult with students regarding procedures for declaring majors and minors, as well as graduate requirements and procedures.
Plan and coordinate department events. Collaborate with the chair to produce the department newsletter.
Supervision of Student Workers
Bachelor's Degree or equivalent experience
One year of full-time administrative experience or equivalent education/experience
Experience managing budgets
Demonstrated ability to prioritize, take initiative, and work with minimal supervision, as well as to multi-task, often under deadline
Demonstrated record of strong organizational skills, including a high level of attention to detail
Significant experience with MS Office systems such as Word, Excel, Outlook, PowerPoint
Demonstrated ability to work effectively and collegially with individuals and teams from a wide array of diverse backgrounds
Possession of strong human relations skills and ability to represent the department in a professional and responsible manner
Evidence of strong and effective communication skills, both written and verbal; ability to generate high-quality work with careful attention to detail
Proficiency with Banner
Knowledge of university policies and procedures
Experience using Drupal
Proficiency with spreadsheets and databases
Experience managing events
Experience working with college students and faculty
New hires typically begin at $3,664/month including an excellent benefits package.
This position is part of bargaining unit PTE and is covered by the collective bargaining agreement with Public School Employees of WWU bargaining union.
A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.
Please include the names and contact information of three professional references.
Closing Date Notes
Posting closes May 6, 2019.
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); email@example.com
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).
Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the office of the Vice President for enrollment and Student Services. The report can be found at http://www.wwu.edu/vpess/annualsafetyreport.shtml.
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.
With 15,000 students, 160 academic programs, and an energized campus community, Western offers the focus on students and the faculty access of a smaller college and the academic choice, resources, multicultural diversity, and room to grow of a large university. Western is located in beautiful Bellingham, a scenic coastal city of approximately 80,000 situated between Seattle, Washington and Vancouver, British Columbia. With easy access to both the Cascade mountain range and the Pacific coast, the region is rich in cultural events and attractions as well as many recreational activities. Western is known nationally for its successes, including being named the top public master’s granting university in the Pacific Northwest by U. S. News and World Report and one of the best colleges in the nation to work for by the Chronicle of Higher Education.