Required Qualifications (as evidenced by an attached resume) :
Bachelor's Degree (foreign equivalent or higher). Two (2) years of full-time experience in a business office, bank, and/or role related to billing and/or payment processing. Strong working knowledge of Microsoft Excel (i.e. manipulation of data, formulas, etc). Experience with an administrative management software system (peoplesoft, banner, etc) and/or a payment processor (touchnet, cashnet, paypal, etc).
Preferred Qualifications :
Bachelor's Degree (foreign equivalent or higher) in Business Administration, Accounting, Higher Education Administration or related field. Experience working in a higher education environment. Experience with a Bursar and/or Student Accounts related function. Experience with PeopleSoft Student Administrative Services and/or Student Financials . Experience with Google Apps for Education. Experience developing statistical queries/reports and analyzing data. Experience working in billing and collections. Knowledge of State and Federal Financial Aid policies, procedures, and guidelines.
Brief Description of Duties:
Under the direction of the Assistant Bursar, the Bursar Gen eralist pivots between duties related to overseeing and ensuring the timely and accurate posting of billing information and the processing of all payments in compliance with Departmental, University, State, and Federal policies and regulations. Therefore, the selected candidate must have strategic and analytical thinking skills with an ability to solve problems and make effective decisions.
The successful incumbent will also have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving.
Manage multiple departmental accounts: receivable/payable, auditing and reconciliation . Coordinate closely with other campus offices such as Financial Aid, Human Resources, and Registrar to identify efficiencies and resolve discrepancies. Research and resolve high level/escalated issues and problems as they arise and make recommendations.
Interpret financial information, taking into account the complexity in automation and services for departments and the University. Develop reliable, data driven metrics on all aspects of the business, highlighting trends and making recommendations for process improvement. Communicate reports and metrics as requested. Provide revenue reports to various departments. Participate in developing thoughtful queries and reporting tools to efficiently generate data so as to help predict future revenue issues.
Make recommendations regarding policies and procedures, enforcing them within the department. Work with managers to draft mass communications and determine the populations that need to be notified.
Function as a generalist in all areas of the Bursar's daily business, requiring a full understanding of the Bursar's Office, as well as University Policies and Procedures. Provide support to the Customer Service area of the Bursar's Office, including the Bursar counter as well as answering phones and emails from all office email boxes. Conduct presentations during student/family orientations on behalf of Bursar/Student Accounts. Participate, as appropriate, in internal and external professional activities, staying abreast of emerging developments within the field. Provide training to new staff.
Other duties or projects as assigned as appropriate to rank and departmental mission. As needed, and especially during peak academic periods, serve as backup cashier and check disbursement representative for the Office of the Bursar.
This is a full-time appointment. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at firstname.lastname@example.org .
Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollack House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.
Stony Brook University/Research is an Equal Opportunity /Affirmative Action Employer. We encourage all to apply including individuals with disabilities and protected veterans.
If you need a disability-related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700 . In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350 . It can also be viewed online at the University Police website at http://www.stonybrook.edu/police .
Official Job Title: Staff Assistant
Job Field: Bursar
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Bursar/Student Accounts-Stony Brook University
Schedule: Full-time Shift: Day Shift Shift Hours: 8:30 a.m. - 5:00 p.m. Pass Days: Sat, Sun
Posting Start Date: Apr 16, 2019
Posting End Date: May 17, 2019, 3:59:00 AM
Salary: Commensurate with experience within the range of $45,000 - $50,000.
Salary Grade: SL2
Appointment Type: Term
Internal Number: 1901213
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.