Job Requisition Number: 26356. The Office for the Prevention of Harassment and Discrimination (OPHD) is responsible for ensuring the University provides an environment for students, faculty and staff that is free from discrimination and harassment on the basis of protected categories including race, color, national origin, gender, age and sexual orientation/identity. OPHD has the specific responsibility for the development, implementation and oversight of compliance programs related to preventing and responding to sexual violence and sexual harassment, as well as oversight of other Berkeley programs administered by other campus units, e.g., mandatory SVSH prevention education for faculty, staff and students, and Title IX Athletics compliance. OPHD is led by the campus Title IX Compliance Officer, who is also the director of the office. This position is a critical partner to the Title IX/Director and Deputy Title IX Officer/Associate Director in implementing the broad array of civil rights compliance functions under OPHD’s scope.
A. Manage OPHD’s complaint intake function Conduct the intake and assessment of incoming discrimination and harassment complaints and formulate initial responses based on allegations and other preliminary information gathering. Examples of specific tasks include: •Acknowledge, provide the initial response to, and document incoming complaints and concerns of discrimination and harassment in OPHD, including communication with Responsible Employees and other third party reporters. Conducting intake interviews with complainants. Conduct other preliminary fact-finding as required to assess the allegations under applicable UC and campus policies.. •Propose Title IX interim safety and welfare measures as needed for sexual violence and harassment complaints under UC Policy, and Title IX and submit for Title IX Officer approval. Monitor the effectiveness of interim measures throughout the complaint resolution process. Assess the need for, recommend and coordinate other temporary measures in discrimination and harassment cases handled under other UC policies by OPHD. •In collaboration with OPHD’s Deputy Title IX Officer, coordinate the disposition and transfer of cases to complaint resolution officers in OPHD. •Implement actions underlying “Administrative Closure” for complaints not rising to an actionable level under the SVSH Policy, e.g., implementing required actions to complete a preventative measure case closure strategy, making appropriate referrals to other campus offices, e.g., Human Resources, Academic Personnel, Center for Student Conduct, UCPD, Whistleblower Coordinator, Division of Equity and Inclusion. •Initiate and monitor case tracking process in OPHD’s case management system.
B. Reporting and Records Management: •Develop and implement quality control measures related to the management of case records and other data related to complaint resolution. Oversee the internal closeout process for administrative records related to complaint resolution matters. •Partner with OPHD Program Manager to produce campus management reports, draft and edit OPHD annual report and related briefing documents, and prepare data for UCOP SVSH reporting requirements. •Support the TIX Compliance Officer in coordinating campus responses to audits and investigations initiated by external enforcement agencies, e.g., the Departments of Education and Labor, and the CA State Auditor; other research funding agencies like NASA, NSF, NIH , Dept. of Energy, etc., and well as the internal reviews by the UC Office of the President or campus Audit and Advisory Services
C. Front-facing campus and community support: •Respond to general inquiries for information about SVSH policies, complaint resolution processes and other areas related to UC, Berkeley campus and external (e.g., federal and state) compliance requirements related to SVSH and other forms of protected category discrimination and harassment. •Consult with and/or conduct training sessions for campus Responsible Employees of all levels re: the process for implementing that disclosure obligation under UC Policy •Facilitates and co-facilitates in-person SVSH prevention programs for staff, faculty and students. •Partner with OPHD Program Manager to maintain up to date information on OPHD’s website.•Bachelor's degree in related area and/or equivalent experience/training •Solid experience using Microsoft Office tools, especially MS Excel and Word, PowerPoint. •Experience with using document sharing tools. •Demonstrated ability to present information in a clear and concise manner ,both in writing and verbally. •Familiarity with University ethics and compliance policies, procedures and programs, or equivalent knowledge and experience. •Familiarity with of state and federal compliance policies and laws related to discrimination, harassment, hate/bias and sexual violence. Demonstrated interest in nondiscrimination compliance and related issues •Experience making presentations to or conducting training programs for staff, faculty or students. •Experience working in an environment of strict confidentiality with sensitive information, materials and/or client interactions. Demonstrated skill in exercising professional judgment, tact and discretion when dealing with sensitive matters and/or people in distress. •Experience communicating effectively (in person, on the phone, and in writing) to handle difficult or sensitive situations diplomatically; •Demonstrated experience working successfully with individuals from diverse cultural backgrounds and perspectives.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.