The Office of Institutional Compliance (OIC) has oversight responsibility for ensuring the University’s compliance with all local, state and federal laws and regulations, as well as all policies that govern the University and its employees, to include monitoring and compliance risk review efforts. This position supports the University’s Compliance Chief Compliance Officer (CCO) in managing and overseeing all areas and initiatives of the Institutional Compliance Program (Program). OIC is also charge with the responsibility for promoting a culture of compliance and the highest standards of ethics, integrity, and responsibility within the University Community.
Compliance Program Management Duties:
Risk Reviews (75%) -Conduct Compliance Risk Reviews (CRR). Under the direction of the CCO, developing CCR tool through identification of laws, regulations, and policies that apply to the compliance risk area. Collaborating with University employee(s) responsible for the compliance risk area and facilitate their responses to the tool. Conducting necessary follow-up and finalize a report that summarizes the CRR findings, identifying opportunities for improvement, and establishing deadlines to complete actions. Keeping the CCO advised of the status of active CRRs and providing CRR statistics and analyzing trends for the CCO’s reporting duties.
Hotline Management (10%) -Manage the University’s anonymous compliance reporting hotline (UReport) which includes reviewing all matters, engaging the UReport Consultative Team (UCT), assigning investigators, consulting with departmental directors as needed, responding to individuals who have reported matters to the hotline, managing the UReport host vendor relationship, keeping the CCO and UCT advised of the status of significant matters, and providing statistics and analyzing trends to assist the CCO in their reporting duties.
Administrative (5%) -Coordinate key Program meetings, including but not limited to regular meetings of the Executive Oversight Compliance Committee and the University Compliance Partners. Meeting coordinating duties may include assisting with agenda topic selection, arranging speakers, creating and distributing meeting materials, scheduling meeting rooms, sending meeting invites and tracking RSVPs, taking and preparing meeting minutes, arranging for food/beverage service as appropriate, and other tasks as assigned by the CCO.
Outreach (5%) -Serving as Program representative on multiple University wide committees. -Performing continuous program outreach through University-wide marketing that promotes the Program as a resource and maintains awareness of the UReport system. -Promoting the Program and UReport system through regular participation in new employee education sessions.
Other (5%) -Updating job knowledge by participating in educational opportunities; reading professional publications. Disseminating new relevant information among the CCO and Partners as appropriate. -Performing other duties and assumes special projects as assigned by the CCO.
This is a 12 month, 100%, full-time position with benefits.
Required Qualifications BA/BS; minimum 2 years of experience managing aspects of compliance in higher education or some other complex and heavily regulated industry; demonstrated exceptional communication and analytical skills; demonstrated ability to work independently and as part of a team; demonstrated ability to manage multiple projects/priorities and competing deadlines; demonstrated excellent interpersonal skills and experience working with diverse constituents.
Conducting Research; Reporting Research Results; Analyzing Information; Coordination; Administrative Writing Skills; Cloud Based Third Party Software Applications; Hotline Management; Database Management; Electronic Spreadsheets; Presentation Software; Project Management; General Math; Statistical Analysis.
Internal Number: 329957
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.