Essential Functions: Job Purpose:Reporting to the Dean for the College of Social Work, the Executive Assistant manages projects on behalf of the Dean, provides executive support and facilitates a professional and efficient experience with the College for internal and external stakeholders. Oversees and participates in assigned programs and projects designed to achieve college goals and objectives. Interfaces with internal and external constituencies, Board of Visitors, donors, and senior leadership of the University. Functions as the confidential assistant to the Dean. Essential Functions:Serves as the Dean's point-of-contact as required, prioritizing and responding to oral, phone and written communications, including those of a sensitive and/or confidential nature. Manages and maintain Dean's calendar and coordinates schedules and logistics for meetings and travel. Assist with AAUP hiring, renewals, selective salary and promotion & tenure. Represents the office of the Dean in external and internal meetings, autonomously replying to questions and requests on behalf of the Dean. Facilitates meetings when necessary. Prepares and distributes necessary meeting materials to ensure effective meetings (agendas, reports, presentations, and minutes).Collaborates with the Dean in the development, implementation, management and evaluation of short and long-term projects, strategies, and tactics to advance the mission and strategic plan of the College and the Office of the Dean. Develops action plans, establishes timelines and metrics, creates reports, evaluates outcomes, benchmarks against peers and implements changes. Responsible to the dean for implementation and evaluation of the College Strategic Plan.Assists in marketing and promoting the College of Social Work through outreach strategies and planned approaches. Creates, develops, plans and organizes special events sponsored by the College of Social Work. Coordinates use of facilities. Develops and obtains approval of the budget for each event, monitors expenditures, develops and submits final financial report.Supervises assigned administrative staff. Assigns tasks and communicates time lines for completion, provides training and oversight as needed. Serves as recording secretary for Administrative Council and Academic Leadership Committee. Maintains confidential minutes and prepares and executes action plans. Assists in special projects and other duties as assigned.
Qualifications: Education:Bachelor's degree in business or related field; a combination of related education and experience may be considered. Knowledge, Skills and Abilities:Communication Skills: Effective interpersonal skills with the ability to communicate clearly, concisely, and professionally both orally and in writing. Ability to persuade and influence others and present narrative description of numerical data effectively.Problem Solving Skills and Analytical Skills: Works well in group problem solving situations and develops alternative approaches and ideas. Able to prioritize requests from multiple constituencies and to work in complex situations with minimal guidance. Detailed oriented, with strong organizational skills. Ability to compile and analyze accounting, financial, statistical and other quantitative data. Strong editing and proofreading skills.Financial Skills: Ability to forecast and audit budgets and financial data.Business Acumen: Understands objectives and mission of various projects, looks for creative ways to improve process and quality and can work within deadlines. Manages time effectively to maximize productivity and holds direct reports accountable for performance. Interpersonal Skills: Able to deal with frequent change, delays, or unexpected events. Changes approach or method to best fit the situation and reacts well under pressure.Customer Service Skills: Exhibits a pleasant, forthcoming demeanor to customers and responds professionally, promptly and courteously to customer requests for service and assistance. Practices follow-up to ensure customer needs are met and has ability to manage difficult or emotional customer situations. Sets a professional, competent tone for the operation of the Dean's Suite.Organizational Leadership: Relates work tasks to key organizational objectives/vision, exhibits sound and accurate judgment and provides vision and inspiration to peers and subordinates.Technical Skills: Highly proficient in Microsoft Office applications with ability to create presentations in PowerPoint and building spreadsheets and graphs in Excel. Must have the ability to learn and adapt to new systems. Evening and weekend hours required based on business needs. Work is performed in an academic office environment. Travel across campus may be required.
Internal Number: 76_206668
About Wayne State University
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is dedicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.