Position: Temporary Program Assistant Hours: This is a full-time position (37.5 hours per week/ 8:30am-5pm / M-F) Pay: $16.00 per hour Campus: Evanston Approximate start date: April 29, 2019 Approximate end date: TBD
Northwestern University is seeking a temporary Program Assistant for the Evanston campus.
Temporary Job Description:
The temporary Program Assistant position provides standard and routine clerical and administrative support, which may include:
Front office support - Assists guest, students, researchers, and faculty.
Manages select meetings for faculty constituents - Arrange catering, distributing parking permits, creates folders with department literature, name tags, meeting agendas, serve as a host during meetings.
Manages travel and registration arrangements.
Organizes and coordinates events which may include creating time-lines.
Collects background materials for class.
Maintains the Department Website.
Coordinates complex itineraries involving domestic and/or international travel, etc.
Prepares budget for faculty conference and/or meeting.
Verifies invoices and expense reports; and/or reconciles to budget.
Responsible for key and room assignments.
Assists faculty with foreign visas.
Support select department committees.
A bachelor's degree or the equivalent combination of education, training and experience.
Strong writing skills.
High level of organizational skills and attention to detail.
Diligent and can work independently.
Experience working with confidential information.
Flexibility, adaptability in a fast paced environment.
MS Office suite 2013 (Word, Excel, PowerPoint, Outlook).
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 35936
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.