UCSD Layoff from Career Appointment: Apply by 04/17/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 04/26/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under direction, perform pre-award administration for selected PIs. Research, evaluate and summarize potential sources for funding for PIs. Compile and process all needed materials for grant submissions, function as liaison to Contract and Grants Administration (HSSPPO & OCGA) regarding procedures and submission requirements for proposals, compile and draft budget information for grant proposals. Coordinate all post award administration of contracts, grants, state funds, private gifts, donations, external purchase orders, subcontracts, agency accounts, and other related activities for assigned PIs.
Serve as the Express Card Administrator responsible for coordination, training and orientation for new card holders' use of cards to ensure compliance, reconciliation, record keeping and validation of expenditures. Perform audit and account reconciliation for Shared Resources and billing and outside charges for the Cancer Center Recharge facilities. Maintain the Accounts Receivable and Aging Reports using basic knowledge of accounts payable and accounts receivable.
Responsible for providing administrative, research, and financial support to the Cancer Center's Business Office. Order supplies and equipment for the Administration and for building/space maintenance and the Business Office. Responsible for Marketplace orders, high value purchase orders, blanket orders, and office-related low value orders. Manage interaction with outside vendors and independently resolve disputes and complex problems with vendors. Assist in performing inventory management.
Demonstrated knowledge of basic accounting principles, ledger reconciliation, and fund reporting. Experience with accounts payable and receivable.
Superior computer skills including word processing, spreadsheet, database illustration, and presentation software and applications. Ability to navigate and utilize email systems and the internet. Efficient and accurate data and typing entry skills.
Knowledge of MS Word, Excel, Power Point, Access, and Adobe Photoshop. Experience in developing and maintaining various spreadsheets and databases. Experience in design graphs, tables, charts, and other scientific data.
Proven executive-level administrative skills. Experience managing a complex calendar. Experience to coordinate meetings, conferences and/or workshops as well as travel.
Excellent written skills and knowledge of English language, including grammar, spelling, and punctuation usage, to compose, edit, and finalize correspondence. Excellent interpersonal and oral communication skills.
Demonstrated experience with purchase orders, budget transfers, travel vouchers, and all types of reimbursements and disbursement processes and procedures.
Strong experience analyzing complex financial issues, recognizing potential impact, identifying creative and alternative solutions, and making recommendations.
Experience supporting Human Resources/Payroll and/or fund management functions in a business office. Knowledge of personnel funding and staffing issues.
Demonstrated experience in the preparation, ordering, and follow through on receipt of office and laboratory supplies.
Strong skill to communicate clearly, effectively, tactfully, and patiently in person, on telephone and written to diverse group of people in the academic and business communities. Ability to present a positive impression in person, on telephone and through written correspondence.
Excellent analytical skills. Ability to develop, analyze, and carry out program and project objectives and work with others in achieving department goals. Ability to research, gather and organize information to produce concise reports using various resources.
Skill at organizing and prioritizing tasks with ability to work under pressure to meet deadlines and adapt to changing priorities. Ability to multi-task in order to effectively handle diverse responsibilities and problems simultaneously, often with shifting priorities.
Ability to work independently, accurately with attention to detail, efficiently, maintain confidentiality, and function effectively under deadline pressures to fulfill assignments on schedule.
Knowledge of UCSD policies and procedures, including accounting, and purchase of supplies and equipmen
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