Working under the direction of the HBS Archivist, the Records Manager for HBS Operations will conduct a comprehensive analysis of HBS Operations records (paper and electronic) within the current Operations department focusing on the records of recent large construction projects. The Records Manager ensures compliance with University policies; facilitates the preservation, storage and disposal of inactive records, and other aspects of paper and electronic records management as required. This role is also responsible for providing customer focused service and building positive and constructive relationships with Operations staff by understanding their needs and problems, and providing timely communication and service.
Working independently and with minimum supervision, the Records Manager identifies records for retention using approved University records schedules and identifies, appraises and facilitates transfer of records that should be preserved in the HBS Archives.
Writes, implements, and maintains records management procedures and guidelines. Communicates records management policies and practices to Operations staff in a variety of forums. Trains appropriate Operations management team members in understanding the University records policy and effective records management practices.
Participates in the planning of information systems and applications to ensure that both paper and electronic records are maintained and transferred to the Archives as appropriate.
NOTE: 1 year appointment.
Many HBS employees are eligible for Flexible Work Arrangements, which may be explored during the interview process.
Cover Letter is Required.
Culture of Inclusion: The work and well-being of HBS are strengthened profoundly by the diversity of our network and our differences in background, culture, experience, national origin, religion, sexual orientation, and much more.
Harvard Business School will not offer visa sponsorship for this opportunity.
Salary Grade: 057
Union: 00 - Non Union, Exempt or Temporary
Master's degree in library science, information science, or information management, with archival or records management studies.
Minimum 5 years professional experience preferably in a records management or archives environment in an institutional, university setting.
Experience with managing or working with building and operations records.
Experience working with confidential records.
Strong analytical and communication/presentation skills and active client-service orientation are essential.
Demonstrated ability to manage a variety of projects and tasks in a complex and dynamic environment, work in high pressure situations.
Evidence of the ability to research updates to laws, regulations, rules and directives, along with any trends and "best practices " in the field of records management particularly as it related to building and operations records.
Experience working with electronic records.
Detail-oriented, able to work independently and as part of a team, collaborative, and flexible.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 48934BR
About Harvard University Business School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.