Reports to the Administrative Director of Faculty Support Services Department (FSS.) Provides course, administrative and basic research support to senior, junior and adjunct faculty of the Harvard Graduate School of Education, as needed and under the general direction of the Administrative Director of FSS.
Key Responsibilities include:
Coordinates activities with course administration office (e.g., Academic Affairs, the Registrar)
Assists with course preparation which includes book ordering, scanning and book reserves
Maintains course website
Arranges media support for classes
Acts as liaison between faculty, teaching fellows and students as well as other GSE educational programs, speakers/presenters and administrative departments , such as course administration
Administrative Clerical Support
Prepares letters, memos, reports and drafts routine correspondence
Schedules meetings and all related arrangements
Coordinates travel arrangements
Prepares expense reports and handles any other financial reimbursement process
Supports faculty with coordination and implementation of special projects/assignments
Acts as liaison with other faculty, outside contacts and administrative departments on behalf of the faculty to address issues as they arise
Orders and maintains office supplies
Consistently and accurately performs word processing and revises and proofreads manuscripts, articles and transcripts, including citations, footnotes and exhibits
Performs basic on-line and library research. Retrieves and orders books and articles from the library
Assists with hiring research assistants through either Academic Affairs or Student Payroll; Approves student time sheets; Assists with hiring and payments of independent contractors
Runs, reviews, and helps to monitor grant-related CREW reports and managing TTRF funds as well as corporate credit cards
Assists with grant preparation and administration, ranging from editing text to ensuring format guidelines are met
Please attach resume and cover letter as one document.
We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.
About the Harvard Graduate School of Education Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community which values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
3 years' related administrative experience; demonstrated experience with MS Office software products (Word, Excel and PowerPoint).
Any applicant wishing to be considered for this position must indicate that they meet all of the basic requirements in either their cover letter or resume.
Applicants wishing to be considered must supply a cover letter in addition to their resume.
College background/graduate strongly preferred; excellent interpersonal, oral/written communication, proofreading, and financial record-keeping skills required; demonstrated ability to exercise independent judgment, initiative, detail/accuracy, and follow-through required; strong organizational skills and ability to work with minimal supervision; proficiency with MS Office software products; experience with or ability to learn Web author's tools such as HTML, Dreamweaver, or Claris Homepage helpful.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 48807BR
About Harvard University Graduate School of Education
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.