Required Qualifications (as evidenced by an attached resume) :
Bachelor's Degree (foreign equivalent or higher) in Accounting or Finance. Three (3) years of full time administrative or other related experience. Proficiency with Microsoft Excel, reconciliations and account analysis. Experience working with accounting/GL software.
MBA or Master's Degree (foreign equivalent or higher) in Accounting. Advanced proficiency with Excel (pivot tables, h/v lookup, sumif). Business or Accounting experience in non for profit setting. SUNY finance experience. PeopleSoft Finance (GL or A/P) experience.
Brief Description of Duties:
The Cash & Special Programs Analyst will be responsible for cash management and parking garage financials. The successful incumbent must have superior communication skills.
In the absence of supervisor, provide guidance and direction to Cash Management clerical staff (2 clerks).
Monitor and report on cash position for all campus bank accounts.
Coordinate interbank transfers with banking partner and NYS Office of the State Controller to avoid overdraft condition.
Assist with coordination of excess cash sweeps with State Controller Office.
Prepare bank reconciliations for all campus bank accounts.
Research and resolve all reconciling items with Bursar, Hospital and LIVH Business Office. Post adjusting journal entries in PeopleSoft as needed. Coordinate bank adjustments as needed.
Coordinate PeopleSoft vendor creation with staff and all refund requesting departments.
Create PeopleSoft pay groups for check runs.
Coordinate vendor payments to banking partner, merchant service provider, courier, etc.
Analyze banking service encumbrances, expenditures and projected allocation needs.
Coordinate banking service contractual adjustments with Procurement Office as necessary.
Assist with PeopleSoft upgrade and bundle testing – develop, design and execute test scripts to ensure the integrity of required functionality relating to the Cash Management function. Assist with analysis of new functionality to assess feasibility for implementation. Perform related fit-gap analysis.
Assist with preparation of audit schedules relating to Cash Management function.
Prepare and maintain documentation relating to business processes in areas of responsibility within Cash Management function.
Tax & Finance Analysis and Bank Reconciliation – Analyze Dormitory Operating and DIFR-IFR receipts to ensure proper accounting treatment, prepare reconciliations and analyses to identify remittances to fund for amounts released from Tax and Finance bank account. Reconcile debt service payments from T&F account to SUNY debt service schedules and research discrepancies with System Administration, analyze DASNY overhead and insurance assessments for reasonableness, calculate distribution of assessment to campus garage IFR accounts and coordinate distribution with System Administration.
Non-Resident Alien Scholarship Analysis – Reconcile non-resident alien scholarship activity for Graduate school and Athletics department scholarship recipients, analyze payroll suspense account to identify amounts that need to be corrected, coordinate correcting journal transfers with Expenditure Accounting staff, coordinate student account charges for withholding amounts that need to be recovered from scholarship recipients.
Office of the State Comptroller (OSC) Unclaimed Funds – perform periodic search of NYS unclaimed funds database on behalf of university and hospital to identify accounts belonging to SBU, prepare account claim forms and supporting documentation for submission to OSC, analyze recovered funds to identify proper distribution of recovery, coordinate remittance to central funds, University Hospital and LIVH.
Analysis of Capital and Operating lease activity – validate lease payments/expenditures via PeopleSoft query against scheduled payments. Research and document significant variances from anticipated lessor payments with campus Procurement Office. Maintain database of active and closed operating and capital leases. Prepare Exhibit IV,
Internal Number: 1900464
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.