-Answers telephone, routes calls, takes messages, provides routine assistance and information to the caller, logging phone calls as appropriate -Routes and distributes incoming mail, correspondence, and other material to school staff -Greet visitors, determine appropriate level of access to the school and maintain visitor log-in records -Utilizes positive human relation skills to interact with teachers, administrators, other staff, students and parents in fulfilling requests for assistance as appropriate -Maintains a professional, organized and efficient work flow and atmosphere despite frequent distraction and interruption
-Maintains calendar and makes appointments for the Principal -Schedules and coordinates meetings and facilities, which may include travel and lodging arrangements -Maintains and updates calendar for department events or special activities -Coordinates building use and/or monthly calendar -Schedules meetings and appointments for staff, supervisor or outside representatives -Read and analyze incoming memos, submissions and reports to determine their significance and distribute as appropriate
Administrative and Organizational Task:
-Assists the Principal with the operations of Niner University Elementary -Participates in duties related to the administration of the office, assisting in preparing comprehensive reports and recommending improvements in work flow, procedures and use of equipment and forms -Assists with the organization and implementation of the procedures for the opening and closing of school for staff and students -Maintains such student and financial records and reporting as shall be required -Maintains daily teacher attendance log and substitute records -Maintains clerical records for school activity accounts and submit monthly summary -Manages and oversees arrangements for personnel substitutes, including use of automated substitute system, report verification and training on system use -Maintains all administrative and staff files -Maintains copier maintenance and monitors staff usage -Creates and maintains bulletin boards -Processes attendance and payroll for building staff -Processes, monitors, and maintains records of the following: purchase orders, field trip requests, timesheets, office equipment maintenance, work orders -Maintains a working knowledge of the Family Educational Rights and Privacy Act regulations and serves as school’s point person for articulation and adherence to guidelines -Assists with safety audits -Responds to emergencies, such as bomb threats and lock downs -Insures compliance with federal, state, local and school system rules and regulations.
-Processes supply and equipment purchases, manage vendor contracting, sole source justifications, and bid procedures -Processes maintenance requests or other facilities management repairs or complete space management updates -Monitors and reconciles the NUE budget and tracks travel and office expenditures -Compiles and submits a variety of weekly, monthly and year end reports as required, ensuring accuracy of budget balances
-Assists student discipline and/or supervision in building, on field trips or at special events -Assists and orients substitute teachers and the training and monitoring the work of student assistants -Provides basic nursing care in the absence of the school nurse, such as administration of prescription medications and first aid -Initiate position requests or updates and assists with hiring actions, ensure timely and complete performance reviews -Operates office equipment in performing assigned duties; ensures that necessary repairs are made as needed -Prepares reports, gathers, assembles and summarizes information and data -Performs special projects and assignments as requested
Minimum Experience / Education:
Graduation from high school and demonstrated knowledge, skills and abilities gained through four years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and two years of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field and one year of progressively responsible administrative/office management experience; or an equivalent combination of training and experience.
Preferred Education Skills and Experience:
-Office/Administrative experience in a University or school setting. -Experience monitoring and reconciling budgets. -Knowledge of office management systems and procedures. -Excellent time management skills and ability to multi-task and prioritize work. -Attention to detail and problem solving skills. -Excellent written and verbal communication skills. -Strong organizational and planning skills. -Proficient in MS Office. -Excellent customer service skills.
UNC Charlotte is North Carolina's urban research institution. Our campus is located in the piedmont of North Carolina, just two hours from the mountains and three hours from the Atlantic Ocean. A large public university with a small college feel, more than 27,200 students consider UNC Charlotte’s 1,000-acre campus their home away from home.