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Job Description Summary
The Wake Forest Summer Immersion Program is looking to hire 2 seasonal graduate students or interested individuals as full time Camp Operations Coordinators for our co-ed residential, pre-college summer program, located in Charlotte and Winston-Salem, NC. The job opportunity is a full time position in the summer months of (May – August) with part time hours in the "off" season (February – April) in order to learn and fully comprehend the role before students arrive in June. The Camp Operations Coordinator will be critical in helping to plan institute logistics and program operations leading up to the summer months. The goal of this position is to ensure a seamless operation of the Summer Immersion Program and positive experience for all.
The successful candidate is a motivated, energetic, punctual, and responsible individual who exhibits a positive attitude, possesses a keen sense of integrity, uses tact judgement and diplomacy, and is able to positively communicate and engage with others; all while ensuring that the mission, purpose, image and core values of the Wake Forest Summer Immersion Program are upheld. This individual is able to remain calm under pressure and has the ability to think quickly to problem solve. The successful candidate will also manage a group of undergraduate Wake Forest students, called Program Assistants and should be able to build and develop relationships with them, utilize and delegate staff members based upon individuals' strengths and program needs, and serve as a role model.
Marketing and recruitment of program to prospective students.
Communication with prospective campers and their parents via phone, email and social media.
Create Welcome emails to send to students and parents.
Assist with camp planning, organization, and follow through.
Departmental support, recruitment and supervision of staff and campers, including safety and risk management.
Schedule all transportation and logistics for field trips and off-site activities.
Schedule all catering and meals.
Complete residence hall room assignments each week for students and coordinator key check out and check in.
Ensure students have completed all forms including medical authorization, code of conduct, parental consent and any institutional-specific waivers before students' arrival.
Conduct check-in/check-out each week for students and parents, including arranging and confirming airport pick-up and drop off.
Field all communication with parent/guardians during the week their student is on-campus.
Provide daily feedback to professional staff regarding status of programming, students and staff.
Implement debrief sessions each evening with program staff to ensure any concerns are met and proper updates are given on each institute.
Oversee incident/accident reporting while addressing behavioral needs of campers.
Develop, review and implement risk management procedures and tools that minimize risk and provide training in emergency response situations.
Assume Mandated Reporter function as mandated by the North Carolina State Law.
Responsible for the safety, mental, emotional and physical wellbeing of ALL campers, staff, and volunteers throughout the camp program.
Summer camp leadership: 2 years (Preferred).
Experience working with students and parents: 2 years (Preferred).
Possess a bachelor's degree in related discipline.
Has at least one year of camp administrative experience in residential camp setting.
Willing and able to maintain summer residence on camp grounds for duration of season, typically 8 weeks including one week of staff training (either Charlotte, NC or Winston-Salem, NC).
Computer literacy including the Google Suite and full MS Office, Excel, Outlook, Publisher, PowerPoint, etc. and design skills for marketing purposes are a plus (flyers, brochures, web)
Exceptional organizational and administrative skills required
Demonstrate excellent communication skills, both written and verbal
Be a supportive leader with the ability to teach and interact with culturally diverse students, staff and environments.
Demonstrates dependability, honesty, integrity, trustworthiness, and credibility; models appropriate professional behavior; accepts responsibility for own actions; maintains confidentiality; upholds ethical standards even in the face of opposition.
Part time hourly pay of 8.00/hr from February – April.
A payment of $700 per week during full time 40+ hour weeks including training and the weeks of June 9-August 2nd. We will not operate programming the week of July 4th.
Meals, and on campus housing will be provided during training as well as the months of programming (June – August).
A benefits package is not offered with this temporary position.
This position requires part time hours beginning February of 2019 based at the Wake Forest Charlotte Center with a maximum of 20 hours/week.
During the summer months this position requires a mandatory live-in residential dormitory commitment on campus for 9 weeks in Winston-Salem, NC or in Charlotte, NC.
A cell phone and laptop computer is required.
A valid driver's license and reliable vehicle for transportation.
Additional Job Description
Time Type Requirement
Part time Note to Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce, and encourages qualified candidates across all group demographics to apply.
Offering the personal attention of a small liberal arts college, coupled with the breadth and global relevancy of a leading research institution, Wake Forest claims the distinction of being the nation's premier collegiate university. Wake Forest is consistently ranked among the top 30 universities in the nation. Our mission is to educate the whole person, graduating students who seek purpose-filled lives while building a community dedicated to serving humanity in the spirit of our motto, Pro Humanitate.