Dean of Research, Geballe Laboratory for Advanced Materials (GLAM)
The Geballe Laboratory for Advanced Materials (GLAM) is an Independent Laboratory that supports the research activities of Stanford faculty members from the departments of Physics, Applied Physics, and Materials Science and Engineering. Some of the research programs at GLAM are large and complex, involving strong connections to various departments and schools at Stanford and to SLAC, as well as to several federal and non-federal funding agencies (NSF, DOE, Moore Foundation, etc.).
This Administrative Associate position is one of eight positions responsible for general support to GLAM faculty and their respective research groups which include postdoctoral scholars, graduate students, visiting scholars/researchers and visiting faculty.
All Applicants must submit a 1-page cover letter summarizing why they are interested in this position, their direct experience with the duties as described in the job posting, and how their qualifications relate to this position. Be specific and include examples of exceptional cases or projects in which they have been directly involved. Highlight any related achievements or other relevant experiences not already listed on the resume.
GLAM Website: http://glam.stanford.edu JOB PURPOSE: Provide administrative or operational support with limited supervision. CORE DUTIES*:
Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
High school diploma and four years of administrative experience, or combination of education and relevant experience
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Ability to perform desk-based computer tasks
Occasional standing/walking, reaching/working above shoulder level, light or forceful grasping/fine manipulation, telephone use
Capability to sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
EXPERIENCE A CULTURE OF EXCELLENCE
At Stanford University, not only are you part of an exceptional team that values innovation and education, but you also become part of a culture that brings out the best in you. Recently earning the top ranking in The Chronicle of Higher Education's list of Great Colleges to Work For, Stanford University is an ideal setting for administrative professionals looking to advance their careers.
As one of the world's premier research institutions, Stanford University has launched hundreds of initiatives solely for the betterment of humanity. Here, we are committed to fostering a workplace culture that promotes diversity, collaboration and professional growth. We offer career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives.
To learn more about our Administrative Associate 3 position and apply, please visit stanfordcareers.stanford.edu.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Location: Dean of Research, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.