The Office of Postdoctoral Affairs (OPA) at Stanford University is seeking an Associate Director for Operations (ADO) to lead the administration and support of the more than 2300 postdocs, 250 administrators, and 800 faculty that constitute our stakeholders. OPA is a national leader in postdoc affairs and as a fast-moving, agile office we seek to provide excellent service to our constituents. Reporting to the Associate Dean, the ADO will have a substantial leadership role within OPA, including shared oversight of operating systems, budget, and financial processes, stakeholder communications, and policy development, review, and recommendations. The ADO will work independently to develop and improve processes, training, and stakeholder engagement. Operating across the University, the ADO will cultivate relationships to support OPA's goals and is expected to work creatively and independently to further the OPA mission. Opportunities to develop and teach new curriculum are encouraged. The ADO will also supervise 2 staff who manage all postdoctoral appointments for the University and School of Medicine. This position represents an opportunity to work independently towards OPA's mission to support postdoctoral scholars in preparation for their independent careers. The scope of work includes: appointments oversight & systems improvement, policy management & development, stakeholder relationships & communications, postdoc mentorship & support, curriculum development & training, compliance, financial management Job Code 4122/ Grade J * This position is not scheduled to move to Stanford Redwood City Duties include:
Collaborate with partners to monitor, test, and advise regarding system improvements for the postdoc appointment system, which incorporates multiple systems owned by partner units.
Lead the assessment and development of proposed systems as the current system ages.
Identify opportunities for policy improvement, clarification, and novel considerations, and develop policy as appropriate.
Staff the Provost's Advisory Committee for Postdoctoral Affairs along with the Associate Dean, to develop and recommend new policy to the Provost.
Lead collaborative efforts in support of postdocs with partners including Bechtel, the Registrar, Admin Systems, IR & DS, VPGE, and others.
Oversee relationships with SURPAS and other postdoc groups, providing mentorship, guidance, and direction, as well as financial oversight. In collaboration with the Associate Director of Programs and Outreach, ensure that postdoc groups are aware of and comply with University policies and procedures.
Consult with and advise individual postdocs who are facing conflicts or have concerns about their training. Triage the issues for referral to the Associate Dean or other resources.
Working with SHPO, the Registrar, IRT, and central offices, develop plans and procedures to ensure compliance for the postdoc requirements that include SU-18, sexual harassment prevention training, and the individual development plan.
Develop new communication strategies to ensure that postdocs, administrators, faculty, and partners are apprised of OPA developments
Manage all aspects of the fellowships administered thorough OPA, including applications, staffing the faculty committee, and financials.
Develop innovative approaches to establishing cohorts, improving training, and engaging fellowship awardees and their mentors.
Approve financial transactions, and provide basic forecasting and management of fellowship endowment accounts and paylines.
Supervise two appointment managers responsible for all appointments, consulting with departmental admins, and ensuring policies are consistently applied.
Develop new training modules for admins with OPA members and, if desired, develop and teach new curriculum for admins, and/or postdocs.
* - Other duties may also be assigned DESIRED QUALIFICATIONS:
Advanced degree in business administration, higher education or a related field
Experience with process improvement methodologies and tools
Experience with Peoplesoft student records and financial systems preferred
EDUCATION & EXPERIENCE (REQUIRED): Bachelor's degree and five years of relevant experience, or combination of education and relevant experience. Advanced degree preferred. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. About Stanford UniversityStanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world. Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote health, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. Stanford University is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and individuals with disabilities.
Location: School of Medicine, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.