Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Assists the Director of Administration, Finance, and Operations by overseeing accounting operations, including Student Billing and Collections, Faculty Payroll, and Accounts Payable; assisting with financial analysis, budgeting, reporting and special projects; and providing support for daily operations at West Campus office.
Manages Student Billing and Collections, Faculty Payroll, and Accounts Payable
Oversees student billing and collections; ensures efficient and accurate billing, collections, and payment processing (including financial aid) for undergraduate, graduate summer institute students, and OLLI students
Oversees financial aid administration and scholarship awarding
Analyzes accounting operations, systems, and policies, ensuring proper internal controls; develops and implements process improvements to increase efficiency
Oversees administrative operations and academic payroll for instructors and other academic personnel, and for Summer School and Pre-College Program staff, ensuring efficient and accurate systems access, payment, and reporting
Maintains databases and works with Information Systems to ensure efficient and accurate accounting and data management
Oversees accounts payable function
Financial Analysis, Budgeting, and Reporting
Assists with preparation and submission of annual budget of approximately $17 million
Oversees quarterly variance analysis reporting for University College and Summer School budgets
Prepares/Reviews periodic account reconciliations and allocations
Oversees fiscal year closing, including preparation of closing entries and deferrals
Resolves budget/expense issues, working with CFU and school accounting and financial planning
Manages and reports on faculty demographics and payroll, student accounts receivables and collections, student financial aid and scholarships, student enrollments, academic programs, gifts and endowments, and grants
Provides training, development, motivation, and management of staff including employee performance review and maintenance of staffing plans
Develops and implements policies, systems, and procedures that foster a positive culture and maximize cross-functional collaboration
Coordinates special projects in support of strategic initiatives for University College and Summer School including projects related to the advancement of academic programs, faculty and department coordinator relations, recruiting new and retaining current students, and building and monitoring reporting systems for all areas of University College and Summer School, including student services, advising, admissions, marketing, etc.
Bachelor’s degree with major in Accounting, Finance, Business Administration, or related degree.�
Minimum three years of accounting, financial analysis, and supervisory experience.�
Extensive knowledge of Microsoft Office, especially Excel.
CPA and/or MBA
Knowledge of fund accounting
Experience with University systems (AIS/FIS, SIS, HRMS, Cognos)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Department Name/Job Location:
This position is in the University College for the School of Arts & Sciences. This position is for the Danforth Campus and West Campus locations.
This position is full-time and works approximately 37.5 hours per week.
Washington University has offered outstanding continuing education and professional programs since 1908. As the needs of their students increased, University College, the professional and continuing education division, was founded officially in 1931 and has been serving the St. Louis region ever since.
While their programs and offerings have evolved, their mission has remained the same: to give adult students the opportunity to experience the excitement of attending and earning a degree or certificate from a world-class research institution. University College is continued education at its highest quality, with tuition rates that are surprisingly affordable and competitive.
With more than 40 programs of study, you'll find degrees and certificates that will help you advance your career, explore new fields, and grow personally and professionally. Even those who aren't seeking a degree will find their place—our open enrollment policy allows students to take undergraduate courses on a non-degree basis while exploring their interests.
-Retirement Savings Plan -22 vacation days -10 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
The hiring range for this position is $47,151 - $61,289 annually.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.