Research - Laboratory/Non-Laboratory, Staff/Administrative
Department: McC Research Administration Salary/Grade: EXS/5
Northwestern University’s McCormick School of Engineering and Applied Science is redefining engineering education and research through its pioneering “Whole-Brain Engineering” philosophy, integrating the elements of left-brain thinking — analysis, logic, synthesis, and math — with the kind of high-level right-brain thinking that fosters intuition, metaphorical thought, and creative problem solving. Augmenting the analytical core of engineering with substantial initiatives in design, entrepreneurship, leadership and personal development, and unusual collaborations that span disciplines, Northwestern Engineering students and faculty are prepared to take the world in a whole new direction.
Northwestern Engineering comprises more than 1,800 undergraduate students, 2,000 graduate students, 190 faculty members across nine academic departments and varied programs, centers, and institutes. Northwestern Engineering staff members support innovative academic programs, an intellectual footprint that deepens the frontiers of knowledge, partnerships that catalyze education and research, and a diverse culture that embraces different viewpoints and ideas.
The Associate Research Administrator provides administrative assistance and routine problem solving in support of Materials Science and Engineering (MSE) Department’s research programs and mission. Assistance may include the preparation &/or submission of routine research proposals, grants &/or contracts according to standard practice &/or general instruction. This role may assist with &/or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, &/or effort reporting activities., track expenditures and cost sharing, make determinations on allowability of costs, initiate budget adjustments and project extensions, and assist with project close outs.
Typically administers entire research projects such as:
Single Principal Investigator (PI) basic proposals, grants &/or contracts
May assist with multi-PI or multi-unit proposals, grants &/or contracts
NIH R03-approximately $100K/yr. over 2 yrs.
NIH R01-approximately $250K/yr. over 5 yrs.
NIH R21-approximately $150K/yr. over 2 yrs.
Industry sponsored research
DOE, DARPA, ONR, DOD grants
Completes pre-award administration of grant &/or contract activities.
Organizes proposal, renewal and resubmission applications.
Completes NU Office for Sponsored Research (OSR) forms and collaborates with OSR Grants Assistant and Grants Officer.
Completes entire application for smaller, less-complicated, simple, standard proposals.
Completes post-award administration of research grants &/or contracts.
Reviews account establishment and advises PI and staff of restrictions.
Tracks formal re-budgeting.
Coordinates core resource account setup and maintenance.
Provides data needed for the preparation of interim and final financial and technical progress reports.
Participates in account close out activities.
Monitors project under spending and overspending.
Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly.
Reviews &/or approves transactions.
Reviews 90 day letters required when transactions are not timely.
Resolves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Becomes familiar with regulations involving research safety, animal subjects and human subjects.
Alerts supervisor to potential higher risk compliance issues including research safety, animal subjects and human subjects.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
1 year financial or administrative support experience in a research environment or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Interest in the business of higher education and research.
Basic understanding of major federal sponsors’ rules and regulations.
Organization, time management, detail oriented
Ability to work independently and in a team environment.
Ability to work under pressure and prioritize.
Strong communication, interpersonal, and organizational skills.
Ability to interact professionally with faculty, staff, and graduate students.
Computer literacy, including proficiency in MS Word, Excel, and scheduling software.
Experience with internet searches and database applications.
Preferred Qualifications: (Education and experience)
Two years’ experience in proposal/award management in a university environment.
Knowledge of NU’s financial systems and accounting procedures.
Understanding of Uniform Guidance, Research Terms & Conditions (FDP) and agency-specific terms and conditions, including the NSF Grant Policy Manual and PHS Grants Policy Statement.
Knowledge of the NSF Grant Proposal Guide and NSF Fastlane.
Knowledge of other electronic federal proposal/award management systems, including www.grants.gov.
Knowledge of basic intellectual property principles.
Preferred Competencies: (Skills, knowledge, and abilities)
Extensive Excel experience; experience with NU Systems.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 35901
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.