Division/College: D'Amore-McKim School of Business
FT/PT: Full Time
The Northeastern University Center for Entrepreneurship Education designs and operates programs that help young entrepreneurs innovate new products and and start new companies. A list of these programs and more detail about their activities can be found on our homepage: https://entrepreneurship.northeastern.edu/
The Events and Budgeting Manager is an important role within the Northeastern University Center for Entrepreneurship Education (NUCEE), with direct responsibility for all event planning, logistics and execution, as well as budget planning and expense monitoring for various NUCEE activity areas.
Operations Management for Major Events: NUCEE puts on many events throughout the course of the year. Tasks related to this area include: managing the scheduling of time and space, the ordering food and beverage, ordering marketing and event materials, collecting participant registration, and day of event support (setup, distribute materials, and assist as needed). Current events needing support include: Global Entrepreneurship Week, On Fire to Hire Expo, Venture Mentor Network events (Lunches, mentor meetings, training sessions, special VMN Events), NUCEE Operations and Board meetings, IDEA events and meetings (including but not limited to: Special Events, Operations and Board meetings), Entrepreneurs Club events and meetings (including but not limited to: Special Events, regular recurring events, and Management Team meetings), and Origin events (including but not limited to: Special Events and Entrepreneurial Bootcamps).
Financial and Budget Support: NUCEE now operates in a $1M plus annual budget, with multiple activity centers (IDEA, EClub, Prototype Fund, Alpha Fund, VMN, Entrepreneurship Co-op, Design Studio, and more.) The position supports the preparation of the budget and is responsible for all expense tracking and accounting against the budget, including allocation to different Banner accounts established for different donor funds. Each year, detailed budgeting must be performed for each activity center, and then monitored on a monthly basis to understand spending to date against annual budget amounts. Monitoring and processing of receipts for personal and University credit card procurements must also be performed. Specific disbursements from IDEA's Gap, Prototype, Alpha Funds, and Entrepreneurs Club Husky Challenge Awards must also be processed and monitored. This work involves close interaction with the NUCEE Managing Director as well as unit leaders for NUCEE's various activity centers.
Marketing: In addition to Operations and Budget Management, the position will be responsible for maintaining NUCEE digital and written assets, including the NUCEE and its associated Websites, news story content, and marketing collateral. Also responsible for reporting accurate data for external rankings and award proposals (including Princeton Review.)
Student Support for Mosaic Student Organizations: Also responsible for engaging with student leaders on budget and operations matters. Students lead much of the venture incubation activity at Northeastern University. In this work, students often encounter tasks that they have never performed before, including budgeting and interactions with external vendors. Also, the University does not permit students to authorize transactions that are required for student clubs and organizations, including reserving rooms, arranging catering services, and authorizing expenditures. Students require professional oversight for such matters. This position is also responsible for onboarding (hiring, setting up sponsored accounts) and managing the timesheets and payroll for the IDEACEO, IDEA Legal Officer and all NUCEE marketing, events and operations assistants. Evenings and Weekends sometimes required.
Bachelor's degree required with additional preference for an MBA or coursework relating to an Entrepreneurship. Experience in event management and with detailed budgeting and expense reconciliation required. Strong communications and clear evidence of good teamwork capabilities required. Must have superior multi-tasking and organizational skills with the ability to respond to various requests and tasks simultaneously. Strong follow through skills are essential. Must enjoy interacting with both internal (student, staff, and faculty) and external (consultant and vendor) populations. Experience with Salesforce, Concur and Banner a plus.
Requisition Number: STFR005417
Internal Number: 60962
About Northeastern University
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.