UCSD Layoff from Career Appointment: Apply by 04/16/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 04/26/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under supervision, the Office Assistant provides administrative support and coordination to UC San Diego's Anesthesiology Clinical and Academic Faculty and their research groups and associated administrative need. Responsible for the coordination of administrative affairs that requires knowledge of basic principles and methods for assigned clinicians, PIs, researchers and staff.
Duties include: coordinating multiple calendars, scheduling meetings and appointments; arranging meetings, independently composes and edits correspondence and meeting minutes, gathering and organizing faculty promotion/review files; developing itineraries, reconciling multifaceted domestic and foreign travel expense reimbursements. Processes payment reimbursements and high and low value purchase orders online. Assists faculty with submission of research grants and fellowship proposals.
As receptionist, greets and directs callers on a multi-line phone, greets and directs in-person visitors providing general departmental information. Runs errands, sorts and distributes mail, responds to emails, orders and maintains inventory of office supplies. Works on special projects as assigned.
Proven experience in editing and formatting scientific papers, manuscripts and forms and other documents with the ability to correct terminology and grammar.
Ability to communicate clearly and effectively in person, on phone and written to diverse population; including persons from foreign countries, business community, academicians, students and staff.
Strong proficiency using the Mac based computer software and platforms including: Microsoft Office, Eudora and Outlook, internet web browsers, publication databases.
Knowledge and experience with standard office machines and filing systems.
Demonstrated ability to operate a multi-line phone, redirect phone calls, and take complete and accurate messages.
Ability to organize and prioritize workload to meet deadlines.
Knowledge and experience in utilizing UCSD IFIS web-based systems.
Employment is subject to a criminal background check.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.