UCSD Layoff from Career Appointment: Apply by 04/16/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 04/25/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under the general direction of the Associate Director of Residential Service & Housing Allocations (RSHA), the incumbent is responsible for developing strategies for maximizing occupancy to include researching and reporting on occupancy trends. Incumbent will perform complex analysis related to strategic planning and will recommend resolutions to ensure efficient business operation.
This role provides primary coordination and analytical support to the RSHA Associate Director and Director of Strategic Partnerships and Housing Allocations (SPHA) on various projects in support of the department's long-term goals including analyzing historical occupancy trends, budgetary analysis, and management of housing space allocation.
Administrative responsibilities include the development of the housing waitlist, Room Selection, contracting and various business processes in Mercury and managing the business processes for Conference Programmer, the software which supports Conference Services and their clients. Will work collaboratively with each of the six college Residential Life programs as well as Housing colleagues to meet their needs in the implementation of the housing application and space assignment process. The incumbent serves as the team leader, providing work direction and oversight for three Business System Analysts.
Housing Dining Hospitality (HDH) is a self-funded, large and complex campus department consisting of 7 divisions, with approximately 700 career employees, 1000 to 1200 student employees and an annual operating budget of greater than $189 million. HDH provides housing for approximately 15,000 undergraduates, grad students, faculty, staff and their families in over 400 buildings covering approximately 6 million sq. ft. HDH is in the midst of implementing an aggressive building plan which will add 5000 new beds and almost double our square footage by 2021. Currently, HDH houses 38% of UCSD's enrolled students with a goal of housing 50% in the near future. HDH provides maintenance and repair, contract meals/meal plan management, as well as retail food service, conference services and catering services to residents, students, faculty, staff, and campus visitors.
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
Strong interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Ability to communicate technical information to technical and non-technical personnel at various levels in the organization.
Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Strong skills in short-term planning, analysis, problem-solving, and customer service. Ability to troubleshoot moderately complex problems with computing devices, peripherals and software.
Understanding of and experience troubleshooting issues and actions that can be taken to improve or correct performance. Experience in incident response and digital forensics, including data collection, examination and analysis.
Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
Strong leadership and consensus-building skills. Ability and experience to identify training and development needs, evaluate workloads and resources, and planning and organizing day-to-day activities
Expert in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook, and Publisher).Knowledge of Web documents and HTML.
Ability to query large databases through MS Access or SQL. Ability working with large databases which include various modules. Ability to analyze information regarding occupancy factors.
Familiarity with logical data design and data mapping.
Demonstrated comprehensive understanding of how system management actions affect other systems, system users and dependent/related functions.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.